AGENDA

PUBLIC BUILDINGS CO= MMITTEE

SPECIAL MEETING

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JOHN TRUMBULL PRIMARY SCHOOL

MEDIA CENTER

BUCKINGHAM STREET, OAKVILLE

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THURSDAY,= febrUARY 21, 2008 - 6:00 P.M.

1.         Convene Regular Meeting

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2.         Roll Call

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3.         Public Participa= tion

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3A.      Election of Officers

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      = ;      A.        Chairman

      = ;      B.         = Vice Chairman

      = ;      C.        Secretary

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4.         Minutes

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A. = ;       Regular Meeting Minutes - January 16, 2008

B. = ;        Special Meeting Minutes – February 8, 2008

5.         = Correspondence

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= A.      =            Co= rrespondence from R. Porter to T. LoFrese, dated February 14, 2008, Re: Swift Middle School= , Dedication Plaque (attached).

Public Buildings Committe= e

Special Meeting

February 21, 2008

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6.         Old Business

A.        Fire Station #1 Renovations

1.&n= bsp;     Comments by Kaestle Boos Associates.<= /span>

2.&n= bsp;     Discussion and Vote on Gar San Corporation, Application for Payment #19, dated October 1, 2007, I the amount of $54,569= .20 (attached).

3.&n= bsp;     Discussion and Vote on Gar San Corporation, Application for Payment #20, dated January 28, 2008, in the amount of $136,113.06 (attached).

4.&n= bsp;     Discussion and Vote on Gar San Corporation, Invo= ice #05202-004, dated January 28, 2008, in the amount of $1,571.00 (attached).<= o:p>

5.&n= bsp;     Discussion and Vote on Gar San Corporation, Invo= ice #05202-008, dated February 7, 2008, in the amount of $1,400.00 (attached).<= o:p>

6.&n= bsp;     Discussion and Vote on Air Compressor Engineerin= g, Co., Invoice #IN-143225, dated January 22, 2008, in the amount of $29,040.00 (attached).

B. = ;       Swift Middle School

1.&n= bsp;     Monthly Status Report #26, dated January, 2008 b= y O & G Industries (dist. mtg).

2.&n= bsp;     Comments by Kaestle Boos Associates.<= /span>

3.&n= bsp;     Discussion and Vote on O & G Industries, App= lication for Payment #27, dated January 28, 2008 in the amount of $534,289.22 (attached).

4.&n= bsp;     Discussion and Vote on Kaestle Boos Associates, Invoice #35, dated January 4, 2008, in the amount of $9,646.38 (attached).<= o:p>

5.&n= bsp;     Discussion and Vote on Brooks Laboratories, Invo= ice #3622, dated September 13, 2007, in the amount of $2,800.00 (attached).

6.&n= bsp;     Discussion and Vote on TechDepot, Invoice #B0708= 2570V2, dated August 8, 2007, in the amount of $1,639.90 (attached).

7.&n= bsp;     Correspondence from Kaestle Boos Associates to T. LoFrese, dated January 23, 2008, Re: Certificate of Substantial Completion (attached).<= /p>
8.&n= bsp;     Correspondence from Kaestle Boos Associates to R. Porter, dated February 7, 2008, Re: Pro Grass, LLC (attached).

9.&n= bsp;     Discussion and Vote on Pro Grass, Application for Payment #2, dated November 6, 2007, in the amount of $16,332.30 (attached) (TABLED from 01/16/08).

10.&= nbsp;    Discussion and Vote on Dell, Invoice #XCDWWM364, dated January 30, 2008, in the amount of $4,535.30 (attached).

11.&= nbsp;    Discussion and Vote on Dell, Invoice #XCDWW82W3, dated January 30, 2008, in the amount of $13,584.00 (attached).<= /span>

12.&= nbsp;    Discussion and Vote on Dell, Invoice #XCDW3X1F6, dated January 29, 2008, in the amount of $13,584.00 (attached).<= /span>

13.&= nbsp;    Discussion and Vote on Dell, Invoice #XCDWJMMN5, dated January 29, 2008, in the amount of $13,584.00 (attached).<= /span>

14.&= nbsp;    Discussion and Vote on Dell, Invoice #XCDWJMMX2, dated January 29, 2008, in the amount of $13,584.00 (attached).<= /span>

15.&= nbsp;    Discussion and Vote on Dell, Invoice #XCDTWKD67, dated January 29, 2008, in the amount of $5,094.00 (attached).

Public Buildings Committe= e

Special Meeting

February 21, 2008

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C. = ;       John Trumbull Primary School=

= 1.&n= bsp;     Status

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D. = ;       Heminway Park School/Space Study Needs

  &nbs= p;         1.   Status

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E. = ;        Town Hall

1.&n= bsp;     Correspondence from R. Porter to E. Adams, dated February 14, 2007, Re: Town Hall (attached).

      = ;      F.         = 3 School Project

1.   Comments by Kae= stle Boos Associates.

2.   Comments by Todd LoFrese.

3.   Information Encompassing Construction Details of All 3 Schools.

      A. Additions and Renovations to:<= /o:p>

      &= nbsp;     Polk Elementary School

      &= nbsp;     Fletcher W. Judson= Elementary School

      &= nbsp;     Watertown High School

  &nbs= p;   B.   Correspondence from T. LoFres= e to R. Porter, dated February 2, 2008, Re:&nbs= p; Meetings (attached).

      = ;      G.        Watertown High School<= /p>

1.   Discussion and = Vote on Kaestle Boos Associates, Invoice #7, dated January 31, 2008, in the amou= nt of $330,808.00 (attached).

2.. Discussion and Vote = on Blum Shapiro, Invoice #45001423, for services rendered during December, 200= 7, in the amount of $1,150.00 (1/3 of total) (attached).

3.   Correspondence = from Henry Ditman, Barkan & Mess Associates to Todd LoFrese, dated February = 4, 2008, Re: Traffic Signal Warr= anty Study for Watertown High School (attach= ed).

4.   Correspondence = from Kaestle Boos Associates to Moosa Rafey, Watertown Assistant Wetlands Enforcement Officer, dated January 31, 2008, Re: modification of Existing Wetlands = Permit for Watertown High School (attached).=

5.&n= bsp;     Discussion and Vote on Brooks Environmental Consulting, LLC, Invoice #126, dated November 27, 2008, in the amount of $1,040.00 (attached).

6.&n= bsp;     Discussion and Vote on Watertown Board of Education (Check Made Payable to the United States Postal Service), Reimbursement for Postage for= 2 Certified Mailings, dated February 12, 2008, in the amount of $333.44 (attached).

7.&n= bsp;     Discussion and Vote on Barkan & Mess Associa= tes, Inc., Invoice #42729, dated December 12, 2007, in the amount of $1,575.00 (attached).

8. &= nbsp; Discussion and Vote that the Assistant Superintendent of Schools has authority, with concurrence of the Public Buildings Committee Chairman or Vice Chairman, to enter into contracts/Purchase Orders for trade services less than $4,000 and professio= nal services (other than Construction Manager or Architect) for up to $15,000.<= o:p>

Public Buildings Committe= e

Special Meeting

February 21, 2008

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      = ;      H.        Judson Elementary School

1.   Discussion and = Vote on Kaestle Boos Associates, Invoice #7, dated January 31, 2008, in the amou= nt of $94,164.00 (attached).

2.   Discussion and = Vote on Blum Shapiro, Invoice #45001423, for services rendered during December, 2007, in the amount of $1,150.00 (1/3 of total) (attached).

3.   Correspondence = from Kaestle Boos Associates to Moosa Rafey, Watertown Assistant Wetlands Enforcement Officer, dated January 31, 2008, Re: Modification of Existing Wetlands = Permit Judson Elementary School (attached).

4.&n= bsp;     Discussion and Vote on Brooks Environmental Consulting, LLC, Invoice #125, dated November 27, 2008, in the amount of $9= 14.00 (attached).

5.&n= bsp;     Discussion and Vote on Watertown Board of Education, (Check Ma= de Payable to the United States Postal Service), Reimbursement for Postage for= 3 Certified Mailings, dated February 12, 2008, in the amount of $270.92 (attached).

6.&n= bsp;     Discussion and Vote on Barkan & Mess Associa= tes, Inc., Invoice #42728, dated December 12, 2007, in the amount of $275.00 (attached).

7. &= nbsp; Discussion and Vote that the Assistant Superintendent of Schools has authority, with concurrence of the Public Buildings Committee Chairman or Vice Chairman, to enter into contracts/Purchase Orders for trade services less than $4,000 and professio= nal services (other than Construction Manager or Architect) for up to $15,000.<= o:p>

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      = ;      I.        &= nbsp; Polk Elementary School

1.   Discussion and = Vote on Kaestle Boos Associates, Invoice #7, dated January 31, 2008, in the amou= nt of $60,668.00 (attached).

2.. Discussion and Vote = on Blum Shapiro, Invoice #45001423, for services rendered during December, 200= 7, in the amount of $1,150.00 (1/3 of total) (attached).

3.   Correspondence = from Kaestle Boos Associates to Moosa Rafey, Watertown Assistant Wetlands Enforcement Officer, dated January 31, 2008, Re: Modification of Existing Wetlands = Permit Polk Elementary School (attached).

4.&n= bsp;     Discussion and Vote on Brooks Environmental Consulting, LLC, Invoice #124, dated November 27, 2008, in the amount of $7= 88.00 (attached).

5.&n= bsp;     Discussion and Vote on Watertown Board of Education, (Check Ma= de Payable to the United States Postal Service), Reimbursement for Postage for= 2 Certified Mailings, dated February 12, 2008, in the amount of $140.67 (attached).

6.&n= bsp;     Discussion and Vote on Barkan & Mess Associa= tes, Inc., Invoice #42727, dated December 12, 2007, in the amount of $275.00 (attached).

7. &= nbsp; Discussion and Vote that the Assistant Superintendent of Schools has authority, with concurrence of the Public Buildings Committee Chairman or Vice Chairman, to enter into contracts/purchase orders for trade services less than $4,000 and professio= nal services (other than Construction Manager or Architect) for up to $15,000.<= o:p>

8.  = ; Correspondence from LFR Environmental Management & Consulting Engineering to T. LoFres= e, dated February 11, 2008, Re: proposal for Environmental Consulting Services, Remedial Design and = Bid Solicitation Preparation – Former Police Shooting Range (attached).

Public Buildings Committe= e

Special Meeting

February 21, 2008

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7.     &nb= sp;   New Business

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8.         Financial Report= s

        &= nbsp;   A.        Fire Station #1 (attached)

        &= nbsp;   B.         = Swift Middle School (attached)

        &= nbsp;   C.        John Trumbull Primary School (att= ached)

        &= nbsp;   D.        Watertown High School (attached)<= /span>

        &= nbsp;   E.         = Judson Elementary School (attached)

        &= nbsp;   F.         = Polk Elementary School (attached)

9.         For Your Informa= tion

None

10.       Execu= tive Session

A. = ;       John Trumbull Litigation

11.       Adjou= rnment

  &nbs= p;       ***Please note:     Votes = are required at this meeting, a quorum is necessary. Please call 945-5255 to advise if y= ou cannot attend.