MINUTES

&nb= sp;

WATERTOWN PUBLIC BUILDINGS COMMITTEE

REGULAR MEETING

JOHN TRUMBULL PRIMARY SCHOOL MEDIA CENTER

WEDNESDA= Y, APRIL 20, 2005, 7:00 P.M.

PRESENT: = &nb= sp; Remo Ceniccola, Vice Chairman

&= nbsp; &nbs= p; &= nbsp; &nbs= p; John Chipko

&= nbsp; &nbs= p; &= nbsp; &nbs= p; Peter Dzioba

&= nbsp; &nbs= p; &= nbsp; &nbs= p; Anthony Fusco

= ; &n= bsp; = ; &n= bsp; John Orsini

Robert Porter, Chairman

ABSENT: = &nb= sp; Karl Kuegler, Secretary

OTHERS PRESENT: Larry Black, Fire Chief

&= nbsp; &nbs= p; &= nbsp; &nbs= p; Tom Linden, M.R. Roming

&= nbsp; &nbs= p; &= nbsp; &nbs= p; Todd LoFrese, Director of Operations, Board of Education

&= nbsp; &nbs= p; &= nbsp; &nbs= p; Meredith Robson, Town Manager

&= nbsp; &nbs= p; &= nbsp; &nbs= p; Jason (No last name given), Mather Corporation

1.&nb= sp; Convene Regular Meeting - 7:00 P.M.

&n= bsp;

Mr. Porter, Chairman, Called the Meeting to Order at 7:00 p.m.

&n= bsp;

2.&nb= sp; Roll Call

Mr. Porter, Chairman, executed the Roll Call.

3. = Public Participation

&nbs= p; N= one

4.&nb= sp; Minutes=

&= nbsp; A. Special Meeting, March 9, 2005

&= nbsp; &nbs= p; MOTION: (Mr. = Chipko, sec. Mr. Dzioba) to Approve the Regular Meeting Minutes dated March 9, 2005= as presented.

&= nbsp; &nbs= p; Discussion: None<= o:p>

&= nbsp; &nbs= p; MOTION PASSED UNANIMOUSLY

= WATERTOWN PUBLIC BUILDINGS COMMITTEE

REGULAR MEETING

APRIL 20, 2005

PAGE 2

&= nbsp; B. = Regular Meeting, March 16, 2005

&= nbsp; &nbs= p; MOTION: (Mr. Chipko, sec. Mr. Fusco) to Approve the Regular Meeting Minutes dated March = 16, 2005 as presented.

&= nbsp; &nbs= p; Discussion: None<= o:p>

&= nbsp; &nbs= p; In Favor: &= nbsp; Mr. Ceniccola, Mr. Chipko, Mr. Dzioba, Mr. Fusco, Mr. Porter<= /p>

&= nbsp; &nbs= p; Opposed: = None

&= nbsp; &nbs= p; Abstained: Mr. Orsini

&= nbsp; &nbs= p; MOTION CARRIED (5-0-1)

&= nbsp; C. Joint Meeting, March 22, 2005

&= nbsp; &nbs= p; MOTION: (Mr. Chipko, sec. Mr. Fusco) to Approve the Joint Meeting Minutes dated March 22, 2005 as presented.

&= nbsp; &nbs= p; Discussion: None<= o:p>

&= nbsp; &nbs= p; In Favor: &= nbsp; Mr. Chipko, Mr. Dzioba, Mr. Fusco, Mr. Porter

&= nbsp; &nbs= p; Opposed: = None

&= nbsp; &nbs= p; Abstained: Mr. Ceniccola, Mr. Orsini

&= nbsp; &nbs= p; MOTION CARRIED (4-0-2)

&= nbsp; D. Special Meeting, March 30, 2005

&= nbsp; &nbs= p; MOTION: (Mr. Ceniccola, sec. Mr. Orsini) to Approve the Special Meeting Minutes dated Ma= rch 30, 2005 as presented.

&= nbsp; &nbs= p; Discussion: None<= o:p>

&= nbsp; &= nbsp; MOTION PASSED UNANIMOUSLY

= WATERTOWN PUBLIC BUILDINGS COMMITTEE

REGULAR MEETING

APRIL 20, 2005

PAGE 3

&= nbsp; E. = Special Meeting, March 31, 2005

&= nbsp; &nbs= p; MOTION: (Mr. Ceniccola, sec. Mr. Chipko) to Approve the Special Meeting Minutes dated Ma= rch 31, 2005 as presented.

&= nbsp; &nbs= p; Discussion: None<= o:p>

&= nbsp; &nbs= p; MOTION PASSED UNANIMOUSLY

&= nbsp; F. = Special Meeting, April 6, 2005

&= nbsp; &nbs= p; MOTION: (Mr. Ceniccola, sec. Mr. Fusco) to Approve the Special Meeting Minutes dated Apr= il 6, 2005 (#1) as presented.

&= nbsp; &nbs= p; Discussion: None<= o:p>

&= nbsp; &nbs= p; In Favor: &= nbsp; Mr. Ceniccola, Mr. Dzioba, Mr. Fusco, Mr. Porter

&= nbsp; &nbs= p; Opposed: = None

&= nbsp; &nbs= p; Abstained: Mr. Chipko, Mr. Orsini

&= nbsp; &nbs= p; MOTION CARRIED (4-0-2)

&= nbsp; G. Special Meeting, April 7, 2005 (#1)

&= nbsp; &nbs= p; MOTION: (Mr. Chipko, sec. Mr. Ceniccola) to Approve the Special Meeting Minutes dated Ap= ril 7, 2005 (#1) as presented.

&= nbsp; &nbs= p; Discussion: None<= o:p>

&= nbsp; &nbs= p; In Favor: &= nbsp; Mr. Ceniccola, Mr. Chipko, Mr. Dzioba, Mr. Fusco, Mr. Porter<= /p>

&= nbsp; &nbs= p; Opposed: = None

&= nbsp; &nbs= p; Abstained: Mr. Orsini

&= nbsp; &nbs= p; MOTION CARRIED (5-0-1)

= WATERTOWN PUBLIC BUILDINGS COMMITTEE

REGULAR MEETING

APRIL 20, 2005

PAGE 4

&= nbsp; H. Special Meeting, April 7, 2005 (#2)

&= nbsp; &nbs= p; MOTION: (Mr. = Fusco, sec. Mr. Dzioba) to Approve the Special Meeting Minutes dated April 7, 2005 (#2) as presented.

&= nbsp; &nbs= p; Discussion: Mr. Chipko: I was not present at = this meeting.

&= nbsp; &nbs= p; In Favor: &= nbsp; Mr. Ceniccola, Mr. Dzioba, Mr. Fusco, Mr. Porter

&= nbsp; &nbs= p; Opposed: = None

&= nbsp; &nbs= p; Abstained: Mr. Chipko, Mr. Orsini

&= nbsp; &nbs= p; MOTION CARRIED (4-0-2)

5.&nb= sp; Correspondence

&= nbsp; Mr. Porter: There's a memo from Meredith dated= March 30, 2005 regarding the Code of Ethics.&nbs= p; There's a form on the front of it that you need to sign. It says you have received a copy, = and that piece is to be removed from the memo and returned to the Town Clerk by April 22nd. It's an ordinance= they adopted. Any comments on it?<= /p>

6.&nb= sp; Old Business

&= nbsp; A. Fire Station #1 Renovations

= 1.&n= bsp; = ; Status Report by Kaestle Boos Associates (Jeff MacElravy)

= ; &n= bsp; = ; Mr. MacElravy: Good evening.<= span style=3D'mso-spacerun:yes'> I'm very pleased to be here tonigh= t to be bringing you the final review set for the Fire Department documents. We have completed the work with the exception of we will coincident with the Building Committee's review, be do= ing our final in-house quality assurance review which (inaudible) will be performing within the next few days, and so I am today delivering a set of plans and specifications to the Buildings Committee so that you may conduct your review, and of course if you have any additional needs for copies you = can advise me so.

= WATERTOWN PUBLIC BUILDINGS COMMITTEE

REGULAR MEETING

APRIL 20, 2005

PAGE 5

= ; &n= bsp; = ; The only thing that is not included in the documents that I'm presenting to you today is the front end sections of the specifications regarding the invitat= ion to bid and the contractual information for the owner/contractor agreement w= hich is currently in the hands of Mr. Frigon for review, so we're awaiting his feedback on that and of course we will have to insert the dates once we have the final approval from the Committee and permission to go out to bid. We had just about a week and a hal= f ago a meeting where we spent some time with the Fire Department and our consult= ant team to carefully coordinate the phasing of the work and give an outline phasing plan in the specifications for the contractors so that they underst= and the importance of maintaining the operation of the Fire Station during the = work and of course making sure in fact that we had a plan that was feasible to conduct the work while maintaining those operations so inside there you will find in the specific ratio that outlines the results of that process but essentially we will maintain the existing apparatus phase until such time as the new bays are available for receiving a partial certificate of occupancy= and a substantial completion for that portion of the work. Right now we are including in the specification provision for a temporary office trailer for some of the administrative staff for the one brief period of time where we don't believe that housing the office portion is going to be feasible.

= ; &n= bsp; = ; Other than that we aimed to give them good guidelines so that they can conduct th= eir operations without restricting the utilization of the facility. We've indicated in there some plan= s for areas of the site that we would propose that they immediately get in and do= the sewer work and maintain a portion of the site for fire department parking a= s well as use during the course of the project and then separate areas of the site that are designated for contractor's use.&= nbsp; We have picked up all the comments from the Committee and from the u= ser group that have been submitted to us in the set and so I'd like to present = that to the Committee for your final review.

= ; &n= bsp; = ; The only other comment that I would make at this time, is that as we are getting near the date of bid, that we have to start thinking about Clerk of the Wor= ks issues and those sorts of things. We have not had a lot of discussion. I know Mr. Porter was in our office about a week and a half ago, we broached the subject then. I need to know if there is any assistance the Committee needs from Kaestle Boos in getting read to deal wi= th . . . .

= ; &n= bsp; &= nbsp; Mr. Porter: Probably the next week or so.

&nb= sp; = M= r. MacElravy: Any questions = on the final report that I can answer at this point?

= WATERTOWN PUBLIC BUILDINGS COMMITTEE

REGULAR MEETING

APRIL 20, 2005

PAGE 6

= ; &n= bsp; = ; Mr. Porter: We'll look at them. Chief, do you have any comments?

= ; &n= bsp; = ; Mr. Black: Chuck did tell me that he's pretty= much done with his review. A few l= ittle things and he's going to be contacting you or the (inaudible) about early n= ext week or so.

= ; &n= bsp; = ; Mr. Porter: That's the front end documents.

= ; &n= bsp; = ; Chief Black: But he was pretty happy with what = he's seen so far.

= ; &n= bsp; = ; Mr. Porter: Thank you.

= 2.&n= bsp; = ; Discussion and Vote on Cost Construction Engineerin= g of Boston, Invoice #508, in the amount of $3,800.00 (attached)

= ; &n= bsp; = ; MOTION: (Mr. = Orsini, sec. Mr. Ceniccola) to Approve Payment to Cost Construction Engineering of Boston, Invoice #508, in the amount of $3,800.00.

&n= bsp; = ; = Discussion: None<= /p>

&n= bsp; = ; = MOTION PASSED UNANIMOUSLY

= 3.&n= bsp; = ; Discussion and Vote on Aaron Environmental, Invoice #4901, in the amount of $3,595.00 (attached)

= ; &n= bsp; = ; MOTION: (Mr. Orsini, sec. Mr. Ceniccola) to Approve Payment to Aaron Environmental, Invo= ice #4901, in the amount of $3,595.00.

&n= bsp; = ; = Discussion: Mr. Dzioba: The copy of the bill that I've got= says $5,595.00.

= &nb= sp; = &nb= sp; Mr. Porter: Yes, it is $5,595= . That's a typo on the Agenda, but t= he invoice itself is correct, $5,595.00.

&n= bsp; = ; = MOTION PASSED UNANIMOUSLY

= ; &n= bsp; 4. = Correspondence from P. Dominov to R. Porter, dated March 21, 2005, Re: Additions and Alterations to Compa= ny #1 Fire Headquarters KB #04001.00 (attached).

= ; &n= bsp; = ; Mr. Porter: This was the items that we discuss= ed, had questions on, and he's answered the concerns. There were 9 of them. Any comments on that?

= WATERTOWN PUBLIC BUILDINGS COMMITTEE

REGULAR MEETING

APRIL 20, 2005

PAGE 7

= ; B<= span style=3D'mso-bidi-font-weight:bold'>. = Watertown High School Track

1. = St= atus Report (Mark Roming - with correspondence from Mather Corporation)

Mr. Linden: A week ago Monday there was a field visit, Mark Roming and everyone else listed on that, to take a look at the field and see how it made it through the Winter, and the issue was apparent= ly there were a lot of stones on the surface.= As the field report says, basically the reason behind that is the fi= eld was seeded late in the year, so there wasn't a lot of grass cover, it sat a= ll Winter long and just naturally occurring small stones like that will come to the surface. The specification calls for screened topsoil, the topsoil that you had on the site has to go through a screening plan, the specification calls for a 3/4 inch screen so = that theoretically there will be no stones larger than 3/4 of an inch left on the field, so you actually will have stones left in the soil. It's virtually impossible to take = every single stone out of the soil. What happens during the process of screening, they take the pay loader and they = dump the stuff through the screen and it shakes it through. Occasionally some stuff falls off = the sides of the screens and there will be large stones, and I was just up there tonight, there are some large stones, 2, 3, 4 inch large stones which need = to be taken out, it's the contractor's responsibility to get rid of those. There were a lot of stones on the field. Mather has been there = for the past few days and I'll let Jason talk about that and the schedule for t= he rest of the year, raking out all the stones, and from what they've done so = far, they're probably about 95% across the field inside the track and it looks fantastic. The grass has star= ted last year so there is the beginnings of a good stand of grass. Once the irrigation gets on line a= nd they get in and overseed, the grass will begin to grow and fill in the way = it's supposed to, so basically it looks that what they've done so far, they've t= aken care of the stones, it's part of their contract to take care of that and th= ey have. To give them credit, th= ey've actually gone over and above and they've cleaned it up better than the specification even calls for.

The other issue that was in that report= is the Item #4, there was something pushing up through the pavement in the high jump fan, it's very minor, it looks like there was probably either a clump = of aggregate in the asphalt, or when they were going across it with the paving machine they might have kicked up a piece of processed stone, it's very sma= ll, probably about 2 inches in diameter and only sticks up about 1/4 of an inch= and basically according to Jason, they're going to try and keep the pavement and push it back down rather than cut out the pavement and come in and patch it, which is an acceptable repair for such a minor thing. Supposedly there was another spot = marked on the pavement, and we think we found it, and we stood there and looked at= it for awhile and wondering what it was and kicked it and just kicked off the = top, it was just a clump of asphalt stuck up, so basically the entire track, the whole facility looks good.

= WATERTOWN PUBLIC BUILDINGS COMMITTEE

REGULAR MEETING

APRIL 20, 2005

PAGE 8

We think everything looks fine the way = it is now. They still have to pick = all the rocks on the outside, obviously they've been concentrating on the field inside which is more important than the grass growing outside the track, but they will do all the rest of it. There are a couple of minor washouts, but all in all the track weath= ered the Winter very well.

Mr. Chipko: Are there any bare spots?

Mr. Linden: Yes.

Mr. Chipko: How are they going to go about tak= ing care of that?

Mr. Linden: I'll let Jason tell you. They'll take care of it, they're g= oing to overseed.

Mr. Porter: What's going to prevent rocks from= still coming through?

Mr. Linden: A good stand of grass will. Once the grass gets growing and it= 's completely filled in and you've got a good root zone growing in that 6 inch= es of topsoil, that's going to stop those rocks from coming up. It's New En= gland, you're still going to have big stones that are going to push through occasionally; if there are stones in the base that in freeze and thaw will = come through. But all those little stones that were on the surface that everybody was concerned about, once there's a good stand of grass those little things won't pop through.

Mr. Porter: It (inaudible) the little ones I w= as worried about.

Mr. Orsini: Why did you use a 1 inch screen wh= en it called for a 3/4 inch screen?

Jason: The spec actually calls for I believe 1/2 inch. Well a 1/2 screen is not used in th= is area. If you get any sort of = rain, any kind of moisture that gets into the soil, there's no way you're going to get the soil to go through that screen.&nb= sp; Actually the soil would have to be bone dry to go through 1/2 inch screen, so we typically use a 3/4 to a 1 inch screen, and knowing that there may be some stones that fine grading, while you're fine grading you're goin= g to rake out some of the stones. = We did run a Harley rake over the field prior to seeding, wind rode some of the st= ones out at the time, these stones weren't all that evident. The soil had balled around the sto= nes and I mean I walked the site the day before seeding and it looked fantastic= . Once the rain hit it and the irrig= ation hit it, some of the stones obviously start to appear. So like Tom said, we have been the= re for, today was the 5th day, we worked out way down the field, we raked out all t= he stones. I recommend whenever = there s a concern to go out and look at it cause it does look 100% better than it did.

= WATERTOWN PUBLIC BUILDINGS COMMITTEE

REGULAR MEETING

APRIL 20, 2005

PAGE 9

Mr. Orsini: By raking the stones out, which you= 're going to have to do, sometimes you rake it, will that slow the extent of the turf establishment

Jason: No, I mean we didn't cause any damage to the dress, it was pretty established. What has popped = is pretty hardened. We are scheduled for tomorrow to slit seed the entire field so it's going to be an entire over seeding which will . . . . .

Mr. Orsini: So you'll have it all raked out?

Jason: It's all raked out.

Mr. Linden: There is a pile right at the top of the entrance driveway as you're headed up right next to the building of all the stuff that they raked out, = and the grass that they did rake out is brown, so it's grass that was dead and gone. If they were pulling up= green grass by going through this process of raking you'd see it, and you don't.<= span style=3D'mso-spacerun:yes'> So the grass that's there, it's th= ere.

Mr. Chipko: What slit seeding?

Jason: It's actually an injected seed, it cuts a small trench, a small knife like trench and it dropped the seed into it and then there's a wheel that g= oes over it that buries the seed so it's actually injected into the soil as opp= osed to just broadcasting if over the surface.

Mr. Ceniccola: How long will it take for that grass to establish itself once you've done that?

Jason: Based on the fact that it's an irrigated field, inside the track it should germinate within 7 days and you'll start seeing small growth. By August I would say you're going= to have a good stand of grass there, and a few mowings by then probably.<= /o:p>

Mr. Ceniccola: Okay let's say that all happens and in = August we have what we consider to be an established grass, is it going to be able= to handle the traffic of football games and whatever else they plan on having during the Fall months?

Jason: When in Fall?

Mr. Porter: It's my understanding that they're not going to have it this year.

= WATERTOWN PUBLIC BUILDINGS COMMITTEE

REGULAR MEETING

APRIL 20, 2005

PAGE 10

Mr. Ceniccola: Not at all?

Mr. Porter: No.

Jason: I would recommend that it not be played on. You're going to run the risk obviou= sly of damaging it The more time you= can give it the better it will stand up to the wear and tear of a playing field= .

Mr. Linden: You should have a full years' worth of growth before you go on and pl= ay on a field, and because it was seeded late in the year, Fall doesn't count,= so really by this September, the clock starts now even though you do have a li= ttle bit of coverage, so you won't have that full year in so playing football on= it would be questionable.

Mr. Ceniccola: I thought we were going to start using = that field in the Fall, but I could be wrong.

Mr. LoFrese: I believe last Fall we had received a l= etter from Mark Roming indicating that we should stay off the field for a full ye= ar growing season, which based on the date of the letter and the date of the seeding, it would say that football would not be accessible this Fall, 2005, and that the next time we would be able to play on it would be the following year.

Mr. Porter: When is the track surface anticipated being put down?

Jason: Its' scheduled for the week of June 1st. That gives us time, obviously, to = finish up whatever we have to do on the inside of the field and really it's weather predicated, weather driven, that's about as early as they're going to want = to do it. We’re fits on (inaudible).

Mr. Porter: Is Cape & Isle getting it ready for prep or is that Mather Corpor= ation?

Jason: Basically all they have to do is blow the track off and they'll do t= hat.

Mr. Porter: Cape & Isle do that?

Jason: Yes.

Mr. Porter: So they make sure the surface is . . . .

= WATERTOWN PUBLIC BUILDINGS COMMITTEE

REGULAR MEETING

APRIL 20, 2005

PAGE 11

Jason: = They're actually going out there this week to make sure that the paving that's been= put down is fully accepted by them. They check it for tolerances . . . .

Mr. Porter: So my question is they will make the decision if the surface can go on? Its not someone else that= will do it.

Jason: That's right.

Mr. Orsini: Did they do a great check, the Town of Watertown?

Mr. Porter: That was a question we had last Fall, (inaudible). We want to do some shots on the tr= ack to make sure it's flat.

Jason: That's been done. BGI, Bongiovanni Group, a licensed surveyor, went out and took shots of the track and they were submitted to Roming?

Mr. Orsini: Did we get a copy of that?

Jason: I think so, that was in the Fall.&n= bsp; I believe we gave you one.

Mr. Orsini: I'd like to have the Town of Watertown go out there and take a few shots.

Mr. Porter We can make that request. I'll go through the Manager's office to do that.

Mr. Chipko: After you put the track surface down, how long do you have to wait be= fore people are allowed on there?

Jason: I'd have to ask Cape & Isle, or you may know.<= /p>

Mr. Linden: So the whole process once they get all their materials on site and th= ey come on with staff to begin the entire process, of course depending on the weather, but the entire process is roughly about 7 days that they're there, doing the paving, putting the rubber surface down, and doing the whole thin= g, until they put the final red surface color coat on it and they're gone. Security, it depends on the weathe= r, it depends on temperature and humidity as to how quickly the rubber sets up be= fore somebody comes in in the middle of the night and runs across it and ruins i= t.

= WATERTOWN PUBLIC BUILDINGS COMMITTEE

REGULAR MEETING

APRIL 20, 2005

PAGE 12

Mr. Chipko: I was just thinking because the pu= blic used to use that as a walking track, off hours, and I didn't know when it w= ould be available to the public.

Mr. Linden: Once they get through their week, let's say they get 7 straight days = in a row, once they get through their week and the day they leave, the track is = ready. You can be on it the next day, cau= se the final red surface coating, it's not paint, but they're basically just paint= ing it, it dries in a couple of hours and you're done. The next day people can go out and= walk on it. You don't necessarily = want to allow people on it yet because a survey crew comes in and has to put the stripes on it . . . . .

Mr. Chipko: No, I mean when it's all finished.= I mean we may not want the people = on there anyway if the grass isn't growing.&n= bsp; You don't want them running all over it, the lawn either.=

Mr. Porter: We have some guests up there now anyway. There's a good sized deer up there= . They hop the fence.

Mr. Linden: Somebody should go sit up there at night then and (inaudible). At Manchester High School; last year we came bac= k the next day and we saw the raccoon tracks, over the fence, walked halfway down= the straightaway, decided it wasn't any fun, and he got out again.

Mr. Orsini: Regarding the obstruction in the pavement, could that be gray stick?<= o:p>

Mr. Linden: I don't think so.

Mr. Orsini: Piece of wood stuck there?

Mr. Linden: If it was it would have popped thro= ugh a lot higher. Literally there's= a small yellow circle right out there on the high jump fan if you want to go = look at it.

Mr. Orsini: Can you puncture it with something like a very sharp object, to make = sure that there isn't a possibility of a . . . . .

Mr. Linden: We can drive a nail through it and . . . . .

Jason: When he heats it up to push this thing back down, obviously the mate= rial is going to be soft, he can actually move the stuff around and make sure there's nothing there, and just repave it, respread it, recompact it.<= /o:p>

= WATERTOWN PUBLIC BUILDINGS COMMITTEE

REGULAR MEETING

APRIL 20, 2005

PAGE 13

Mr. Orsini: What I'm worried about is that if there is piece of wood there, it can rot out and before you know it you'll have a hole in the track, and you don= 't want that either, so you should take precautions to check that out.

Jason: Absolutely. I do have my landscaper lined up for tomorrow. I may, based on the fact that we walked around and there are still stones out= side the fence line, I may put him off until we get everything taken care of, so= I might push him off until like Monday, just to give us time to finish. I'm talking about the slit seeding= and they'll do some more overseeing outside the track as well. We've been concentrating on inside= the track.

Mr. Porter: So it may be by Monday by the time you start this thing?

Jason: By the time we seed it. I mean I can probably get him in there tomorrow, but we'll be scrambling arou= nd. I just want to make sure it's done = right.

Mr. Porter: That makes sense. Any f= urther comments? Thank you.

2. = ; Correspondence from T. LoFrese to M. Abdalla (cc: PBC), dated April 7, 2005, Re: WHS Track (attached)

&= nbsp; Mr. Porter: This just talks a= bout the rocks again.

C. Polk School Roof

= 1.&n= bsp; = ; Status Report from Dean Petrucelli (attached)

= ; &n= bsp; = ; Mr. Porter: There was a status report in your packet. It appears this will finally be finished and signed off. There were some ridge caps that had come loose, Dean was made aware = of it. They sent the roofer up to check it, to make sure the fasteners were long enough, if not they were goi= ng to change the fasteners, but to the best of my knowledge it's been resolved= .

= ; &n= bsp; 2. = Correspondence from Silver Petrucelli & Associates dated 4/14/05 (attached)

&nb= sp; = M= r. Porter: This is regarding= that roof.

&= nbsp; D. Swift Middle School

= 1.&n= bsp; = ; Status Report by Kaestle Boos Associates (attached)=

&nb= sp; = M= r. Porter: That's dated Apri= l 13th and it gives us a report on where it stands to date. Any comments on that update?

= WATERTOWN PUBLIC BUILDINGS COMMITTEE

REGULAR MEETING

APRIL 20, 2005

PAGE 14

= 2. = Correspondence from Brooks Laboratories dated March 3, 2005, Re: Radon and Water Testing (attached)=

Mr. Porter: It's report regarding radon and water t= esting at Swift.

= 3. = Correspondence from Brooks Laboratories, dated March 3, 32005, Re: Radon and Air Samples Services (attached).

&= nbsp; Mr. Porter: Regarding radon and air samples.

= 4. = Discussion and Vote on Brooks Laboratories, Invoice #2339, in the amount of $445.00 (attached)

&= nbsp; MOTION: (Mr. = Dzioba, sec. Mr. Fusco) to approve Payment to Brooks Laboratories, Invoice #= 2339, in the amount of $445.00.

= &= nbsp; Discussion: None<= o:p>

= &= nbsp; MOTION PASSED UNANIMOUSLY

= 5. = Discussion and Vote on Brooks Laboratories, Invoice #2422, in the amount of $1,180.00 (attached)

&= nbsp; MOTION: (Mr. = Ceniccola, sec. Mr. Chipko) to Approve Payment to Brooks Laboratories, Invoice = #2422, in the amount of $1,180.00.

= &= nbsp; Discussion: None<= o:p>

= &= nbsp; MOTION PASSED UNANIMOUSLY

= 6. = Discussion and Vote on Crest Graphics Invoice #21069, in the amount of $266.21 (attach= ed)

= ; MOTION: (Mr. = Orsini, sec. Mr. Fusco) to Approve Payment to Crest Graphics, Invoice #21069, in the amount of $266.21.

= ; Discussion: None<= /p>

= ; MOTION PASSED UNANIMOUSLY

= WATERTOWN PUBLIC BUILDINGS COMMITTEE

REGULAR MEETING

APRIL 20, 2005

PAGE 15

= 7. = Discussion and Vote on Crest Graphics Invoice #20989, in the amount of $456.60 (attach= ed)

= ; MOTION: (Mr. Chipko, sec. Mr. Ceniccola) to Approve Payment to Crest Graphics, Invoice #20989, in the amount of $456.60.

= ; Discussion: None<= /p>

= ; MOTION PASSED UNANIMOUSLY

= 8. = Discussion and Vote on Crest Graphics Invoice #21162, in the amount of $898.29 (attach= ed)

= ; MOTION: (Mr. = Dzioba, sec. Mr. Chipko) to Approve Payment to Crest Graphics, Invoice #21162, in t= he amount of $898.29.

= ; Discussion: None<= /p>

= ; MOTION PASSED UNANIMOUSLY

= 9. = Discussion and Vote on Kaestle Boos Associates, Invoice #2, in the amount of $13,087.50 (attached)

= ; MOTION: (Mr. Ceniccola, sec. Mr. Orsini) to Approve Payment to Kaestle Boos Associates, Invoice #2, in the amount of $13,087.50.

= ; Discussion: None<= /p>

= ; In Favor: &= nbsp; Mr. Ceniccola, Mr. Dzioba, Mr. Fusco, Mr. Orsini, Mr. Porter

= ; Opposed: = None

= ; Abstained: Mr. Chipko

= ; MOTION CARRIED (5-0-1)

= WATERTOWN PUBLIC BUILDINGS COMMITTEE

REGULAR MEETING

APRIL 20, 2005

PAGE 16

10. = Discussion and Vote on Kaestle Boos Associates, Invoice #8-Revised, in the amount of $= 42,332.95 (attached)

= ; MOTION: (Mr. = Dzioba, sec. Mr. Fusco) to Approve Payment to Kaestle Boos Associates, Invoice #8-R= evised, in the amount of $42,332.95.

= ; Discussion: None<= /p>

= ; In Favor: &= nbsp; Mr. Ceniccola, Mr. Dzioba, Mr. Fusco, Mr. Orsini, Mr. Porter

= ; Opposed: = None

= ; Abstained: Mr. Chipko

= ; MOTION CARRIED (5-0-1)

11. = Discussion and Vote on Cost Construction Engineering of Boston, Invoice #518, in the amount of $7,100.00 (attached) (to be verified by KBA)

= ; MOTION: (Mr. = Ceniccola, sec. Mr. Dzioba) to Approve Payment to Cost Construction Engineering of Bos= ton, Invoice #518, in the amount of $7,100.00.

= ; Discussion: Mr. Porter: Todd, you had made a note of that = to verify with KBA.

&nb= sp; = M= r. LoFrese: Yes, I had a con= versation with Rusty Malik this afternoon. He verified we received all of the services under the terms of the agreement.<= span style=3D'mso-spacerun:yes'> He was waiting on one question tha= t they had about the mechanical area, and they received the answers to those quest= ions so according to Kaestle Boos, we received all of those services.

= ; MOTION PASSED UNANIMOUSLY

12. = Choice of Firm for Construction Management Services

&= nbsp; Mr. Porter: I've discussed wi= th everybody on the Committee; the choice of firm for Construction Management Services went to O & G Industries.&nbs= p; They are in the process of working with KBA to come up with value engineering for the Swift Project.

= WATERTOWN PUBLIC BUILDINGS COMMITTEE

REGULAR MEETING

APRIL 20, 2005

PAGE 17

13. = Correspondence from t. LoFrese to D. McNeil (cc: PBC), dated March 31, 2005, Re:&nbs= p; Swift Walk-Offs and Furnishings (attached).

&= nbsp; Mr. Porter: Any comments?

14. = Correspondence from T. LoFrese to D. McNeil (cc: PBC), dated March 23, 2005, Re:&nbs= p; Swift Review Comments (attached).

&= nbsp; Mr. Porter: Any comments?

15. = Correspondence from M. Robson to Bubaris Traffic Associates (cc: PBC), dated March 7, 2005, Re: Swift Middle School Project, Profe= ssional Services Agreement (attached).

&= nbsp; Mr. Porter: This is just for = your edification.

16. = Tabled Invoice - Crest Graphics, Invoice #18152, in the amount of $3,518.84 - has already been paid (this was a duplicate copy) (attached).=

&= nbsp; Mr. Porter: We have Tabled th= is invoice and according to the School Department that was already paid in December, so there's no action required on that.

Mr. Porter: An item dated April 15, 2005 from M= ichael Abdalla, Interim Superintendent to Schools, went to the State Department of Education, Office of School Facilities.&nb= sp; He requested an extension for the construction - it has been granted= by the State. You'll get a copy = of this in the next packet.

<= /span>E. = John Trumbull Primary School

&n= bsp; 1. = Status Report

= ; &n= bsp; = ; Mr. Porter: There is nothing = to report.

&= nbsp; F. = Heminway Park School

MR. CHIPKO RECUSED HIMSELF FROM THIS DISCUSSION AND VOTE

&= nbsp; &nbs= p; 1. = Discussion and Vote on Choice of Architectural Firm for Space Studies Needs

&nb= sp; = M= r. Porter: We brought 4 firm= s back in, interviewed them.

= ; &n= bsp; = ; Mr. Orsini= : I will abstain from this vote beca= use I was not present.

= WATERTOWN PUBLIC BUILDINGS COMMITTEE

REGULAR MEETING

APRIL 20, 2005

PAGE 18

= ; &n= bsp; = ; Mr. Dzioba: I think we had some discussions, w= e had kind of narrowed it down to Ames & Whitaker and Kaestle Boos, but maybe= my memory isn't totally correct.

= ; &n= bsp; = ; Mr. Ceniccola: It was late, and from what I remem= ber Dean's group was the last group and at that point we never actually entered into any kind of discussion. = In my opinion we should entertain all 4 and have that discussion. I sat through all of the presentat= ions and they were all very good presentations, and I think what we decided to do was put on our thinking caps and come back tonight and make a decision. After giving it some thought and b= ased on the experiences that we've had with the architectural firms, I'll be qui= te honest with you, I think that Dean's group, in my opinion, is the top group= .

&nb= sp; = M= r. Fusco: I sort of feel the= same way. Dean Petrucelli put on a= good presentation, they've done it, they've studied different areas where they c= an make the adjustments for the different offices and places, so I think, not = that I have favoritism, but it seems like they knew what they were talking about= when it came to the space and how to use it.&nb= sp; The others were good too.

= ; &n= bsp; = ; Mr. Orsini: I wasn't here at = the presentation, however, Dean has done a very good job on different projects, and he has go= tten the worst deal of them all, if I may say, in that he has come out fine and = was under budget in both jobs and I think he did a good job, so I think we shou= ld be giving him a heck of a consideration, if you ask me. It depends on his price, however.

&nb= sp; = M= r. Porter: Pricing was $41,000.00. Meredith, do you = have the breakdown there?

&nb= sp; = M= s. Robson: It was $35,500 wi= thout the pre-referendum, $4,500 with pre-referendum services, and $2,000 for the= BOE filing.

&nb= sp; = M= r. Porter: So it's about $42= ,000.

&nb= sp; = M= r. Orsini: Was anybody actua= lly dissatisfied with his work so far, I mean price-wise and he came in on targ= et?

= ; = ; &n= bsp; Mr. Porter: There's two on, p= ricing on the different levels seems to me Ames & Whitaker were $41,000, KBA was $10,350, and Schoenhardt. . . . .

= ; &n= bsp; = ; Ms. Robson: KBA was $10,500, Schoenhardt was $= 20,700.

= WATERTOWN PUBLIC BUILDINGS COMMITTEE

REGULAR MEETING

APRIL 20, 2005

PAGE 19

&nb= sp; = M= r. Dzioba: I don't have the benefit of having worked with any of these people before, so I have to go a= long with the majority. It terms o= f the presentation, I'll have to agree with everybody, they probably did the best job.

&nb= sp; = M= r. Porter: Okay then, I thin= k the recommendation then is Silver Petrucelli.

= ; &n= bsp; = ; MOTION: (Mr. Ceniccola, sec. Mr. Fusco) to hire the firm of Silver Petrucelli Associates= for the Heminway Park Space Studies Needs.

= ; &n= bsp; = ; Discussion: None<= /p>

= ; &n= bsp; = ; In Favor: &= nbsp; Mr. Ceniccola, Mr. Dzioba, Mr. Fusco, Mr. Porter

= ; &n= bsp; = ; Opposed: = None

= ; &n= bsp; = ; Abstained: Mr. Orsini

= ; &n= bsp; = ; MOTION CARRIED (5-0-1)

<= /span>G. Town Hall

&n= bsp; 1. = Status Report

= ; &n= bsp; = ; Mr. Porter: There is none.

= ; H. Dean Petrucelli is working with Accoustics, Inc. and Chuck Frigon to close out S= wift Project (ceiling tiles and wall to ceiling)

= ; &n= bsp; Mr. Porter: It appears from the correspondence = that we have that it will be done in a week.

7.&nb= sp; New Business

&= nbsp; None

8.&nb= sp; Financial Reports - F. Nardelli

&= nbsp; A. All Projects (attached)

= ; &n= bsp; Mr. Porter: This was given to= you tonight by Lynn. JT is in here and I don't know for= what reason.

9.&nb= sp; For Your Information

None

= WATERTOWN PUBLIC BUILDINGS COMMITTEE

REGULAR MEETING

APRIL 20, 2005

PAGE 20

10.&n= bsp; Executive Session

= ; A. John Trumbull Litigation

= M= OTION: (Mr. Ceniccola, sec. Mr. Orsini) to enter into Executive Session at 7:48 p.m. to discuss John Trumbull Litigation with the 6 members of the Public Buildings Committee and the Town Manager.

&= nbsp; &nbs= p; Discussion: None<= /p>

&= nbsp; &nbs= p; MOTION PASSED UNANIMOUSLY

&= nbsp; &nbs= p; Present During Ex4cutive Session:

&= nbsp; &nbs= p; Rey Ceniccola

&= nbsp; &nbs= p; John Chipko

&= nbsp; &nbs= p; Pete Dzioba

&= nbsp; &nbs= p; Tony Fusco

&= nbsp; &nbs= p; John Orsini

&= nbsp; &nbs= p; Bob Porter

&= nbsp; &nbs= p; Meredith Robson

&= nbsp; &nbs= p; Mr. Porter, Chairman, Reconvened the Regular Meeting at 7:54 p.m.

11.&n= bsp; Adjournment

MOTION: (Mr. Chipko, sec. Mr. Dzioba) to Adjourn the Regular Meeting at 7:54 p.m.

Discussion: None

MOTION PASSED UNANIMOUSLY

Regular Meeting Adjourned at 7:54 p.m.=

Respectfully submitted,

Robert Porter, Chairman

Watertown Public Buildings Committee

Approved: _____________________________= __

Lynn M. LaForme, Clerk