MINUTES<=
/span>
&nb=
sp;
WATERTOWN PUB=
LIC
BUILDINGS COMMITTEE
SPECIAL MEETING<=
/b>
&nb=
sp;
JOHN TRUMBULL PRIMARY SCHOOL
MEDIA CENTER
&nb=
sp;
MONDAY, AUGUST 8, 2005, 7:00 P.M.<=
o:p>
PRESENT: =
; &n=
bsp; Remo
Ceniccola, Vice Chairman
&=
nbsp; &nbs=
p; &=
nbsp; &nbs=
p; John
Chipko
&=
nbsp; &nbs=
p; &=
nbsp; &nbs=
p; Peter
Dzioba
&=
nbsp; &nbs=
p; &=
nbsp; &nbs=
p; Anthony
Fusco
&=
nbsp; &nbs=
p; &=
nbsp; &nbs=
p; Karl
Kuegler, Secretary
John
Orsini
Robert
Porter, Chairman
ABSENT: &=
nbsp; &nbs=
p; None
OTHERS PRESENT: Lorel
Purcell, O & G Industries
1.&nb=
sp; Convene
Special Meeting - 7:00 P.M.
&n=
bsp;
Mr.
Porter, Chairman, Called the Meeting to Order at 7:05 p.m.
2.&nb=
sp; Roll
Call
Mr.
Porter, Chairman, executed the Roll Call.
3. =
Review
Swift Bid Documents and Make Comments to O & G/Kaestle Boos Associates<=
/p>
&=
nbsp; The
Committee reviewed the bid documents extensively.
&=
nbsp; Mr.
Porter: I'll send an emai=
l to
Diana McNeil in the morning. =
With
the Swift project, there is an addendum that went out today, or tomorrow, J=
ohn?
&=
nbsp; Mr.
Chipko: Lorel is the one =
who is
issuing it, so she knows.
=
WATERTOWN PUBLIC BUILDINGS COMMITTEE
SPECIAL MEETING
AUGUST 8, 2005
PAGE 2
&=
nbsp; Ms.
Purcell: We issued Addend=
um #1
last week, we issued Addendum #2 today, and we're going to issue Addendum #3
probably next Tuesday. We've
delayed the bids one week. We=
've
delayed the bid opening to August 30th.&nb=
sp;
We just have about 8 trades that we're light on,=
we feel that we're light on.
Instead of picking and choosing which bid packages to delay, we just
decided to give everybody one more week and we should not be delaying (Tape=
#1,
Side A ended - may have missed some.) and Mas=
ons,
those are the two that we're really light on.
&=
nbsp; Mr.
Chipko: How about for
foundations, how many people have . . . . ?=
&=
nbsp; Ms.
Purcell: So far I believe=
, I
can check my notes, but I believe we've got 7 or 8 concrete contractors that
are planning on bidding.
&=
nbsp; Mr.
Chipko: How about steel?<=
o:p>
&=
nbsp; Ms.
Purcell: Steel, there's only 4, and I believe there are only 5 availab=
le
anyhow.
&=
nbsp; Mr.
Chipko: There's only that=
many
in the State so . . . .
&=
nbsp; Ms.
Purcell: Exactly.
&=
nbsp; Mr.
Porter: Site work?
&=
nbsp; Ms.
Purcell: Site work, we ha=
d 6
but I believe that's going up. We're
trying to encourage more contractors in, just in case somebody decides to d=
rop
out, because this is pretty extensive for site work.
&=
nbsp; Mr.
Porter: Also we had a
discussion on Friday about the, in the front end documents, paying for stor=
ed
material, and I think what I'd like to propose to the Committee tonight is =
that
in discussing it with Kaestle Boos Associates and O & G, there's not enough r=
oom on
the site to store all of the materials that are going to be used for this, =
so
if we put a provision in, it could be in your Addendum #3, will pay for
fabricated materials and that's at the owner's discretion, so we're not goi=
ng
to pay for raw steel.
&=
nbsp; Ms.
Purcell: Yes, we would ju=
st add
the words "fabricated".
It would have to be an item that's fabricated.
&=
nbsp; Mr.
Porter: Okay, and explain=
to
the Committee how that process is done with the insurance and so forth.
=
WATERTOWN PUBLIC BUILDINGS COMMITTEE
SPECIAL MEETING
AUGUST 8, 2005
PAGE 3
&=
nbsp; Ms.
Purcell: All right. I don't know them all off the top =
of my
head, but there's about 3 or 4 pieces of paper that we have to provide the
owner, well actually we would hold onto it as C.M., we hold contracts so we
would keep all that in our office, it's available at the Building Committee=
's
request, but we would be after a Certificate of Insurance, a Bill of Sale,
there's a UCC1 State Form that has to be filed by the contractor, and there=
's a
fee associated, it used to be $25.00, it's probably more than that now. We visually go look at it and make=
sure
it's actually there before we actually cut them a check for that money. There's a lot involved with gettin=
g paid
for material stored off site, so very few contractors do it but there are,
we're going to get it from the steel contractor, we're going to get from the
HVAC contractor, that's just how they order their rooftop units, very rarely
will they order them separately. I
don't know of anything else that's that large, as long as there's places for
storage trailers we can get all the case work, but there could be case work,
that might be another item that would be material stored off site, but very=
few
contractors use it, but it will be necessary.
&=
nbsp; Mr.
Porter: Any comments? Okay, that's the only thing that I
have. Do you have anything el=
se to
present to us?
&=
nbsp; Ms.
Purcell: No.
&=
nbsp; Mr.
Porter: So the bids are g=
oing
to be delayed until August 30th?
&=
nbsp; Ms.
Purcell: Yes, the followi=
ng
Tuesday, August 30th, the same time, 2:00 p.m. with a bid opening at 3:00 p=
.m. The bids are due at Charles Frigon=
's
office at 2:00 p.m., and then they'll be opened at 3:00 p.m. at the Swift
Middle School Auditorium.
4. &n=
bsp; Discussion
and Vote on H.B. Fishman Invoice #24610, dated June 10, 2005, in the amount=
of
$1,600.00
&=
nbsp; Mr.
Porter: This is the invoi=
ce we
added to the Agenda and approved at the last Special Meeting, but adding it=
ems
to a Special Meeting Agenda is not allowed, so we have to approve it again
officially this evening.
&=
nbsp; MOTION: (Mr.
Kuegler, sec. Mr. Chipko) to approve payment to H. B. Fishman for Invoice
#24610, dated June10, 2005, in the amount of $1,600.00.
&=
nbsp; Discussion: None<=
o:p>
&=
nbsp; MOTION
PASSED UNANIMOUSLY
=
WATERTOWN PUBLIC BUILDINGS COMMITTEE
SPECIAL MEETING
AUGUST 8, 2005
PAGE 4
5.&nb=
sp; Executive
Session
&=
nbsp; A. John Trumbull
Primary School
=
M=
OTION: (Mr. =
Ceniccola,
sec. Mr. Dzioba) to enter into Executive Session at 7:40 p.m. to discuss th=
e John Trumbull
Primary School with=
the 7
members of the Public Buildings Committee.
=
D=
iscussion: None<=
/p>
=
M=
OTION
PASSED UNANIMOUSLY
=
P=
resent
During Executive Session:
=
M=
r.
Ceniccola
=
M=
r.
Chipko
=
M=
r.
Dzioba
=
M=
r.
Fusco
=
M=
r.
Kuegler
=
M=
r.
Orsini
=
M=
r.
Porter
=
M=
r.
Porter, Chairman, Reconvened the Special Meeting at 7:46 p.m.
=
No
Motions Were Made; No Votes Were Taken.
6.&nb=
sp; Adjournment=
MOTION: (Mr.
Kuegler, sec. Mr. Orsini) to Adjourn the Special Meeting at 7:47 p.m.
Discussion: None
MOTION PASSED UNANIMOUSLY
Special Meeting Adjourned at 7:47 p.m.=
Respectfully
submitted,
Robert
Porter, Chairman
Watertown
Public Buildings Committee
Approved: _____________________________=
__
Lynn
M. LaForme, Clerk