MINUTES

WATERTOWN PUBLIC BUILDINGS COMMITTEE

REGULAR MEETING

AUGUST 17, 2005

PAGE 4

Mr. Porter: Also in your packet, I received this yesterday. It's from Merritt Corporation for printing for the firehouse, and we have to add it to the Agenda.

&nb= sp;

MOTION: &nbs= p; (Mr. Chipko, sec. Mr. Orsini) to Add Agenda Item 6A4, Merritt Corporation Invoic= e.

Discussion: = None

MOTION PASSED UNAIMOUSLY

4. &nbs= p; Discussion and Vote on Merritt Corporation, Invoice #10751650, in the amount of $6,613= .63 (attached).

= Mr. Khericha: All of these drawings were done by = the contractors, I think (inaudible).

= Mr. Porter: Correct.

= Mr. Khericha: They should reflect all the checks= that we got. I don't know (inaudib= le).

Mr. Porter: I'm not sure how = that's done.

Mr. Khericha: The checks are = made out in the name of the Town. (Inaudible.

= Chief Black: The Town received about a little ov= er $1,200 for (inaudible). I che= cked to see whether it could be put back into this account; it can't without a T= own Council appropriation. When w= e're getting to the point where we need that $1,200, we'll go to the Council.

= Mr. Porter: So the invoice still remains in the amount of $6,613.63.

= ; &n= bsp; = ; MOTION: (Mr. Kuegler, sec. Mr. Dzioba) to Approve Payment of Merritt Corporation, Invoice #10751650, in the amount of $6,613.63.

&n= bsp; = ; = Discussion: None<= /p>

= ; MOTION PASSED UNANIMOUSLKY

= WATERTOWN PUBLIC BUILDINGS COMMITTEE

REGULAR MEETING

AUGUST 17, 2005

PAGE 5

= ; B<= span style=3D'mso-bidi-font-weight:bold'>. = Watertown High School Track

1. = St= atus Report from Mark Roming.

Mr. Porter: Roming isn't here. Todd, do you have anything to repo= rt?

Mr. LoFrese: Just to confirm that the track was= aerated and fertilized last week, and it looks good.

Mr. Porter: I spoke to you about having Mark come down to make sure everything is= . . . .

Mr. LoFrese: I know Mark has been here a few ti= mes, but I haven't heard the results of that.

2. Correspondence f= rom M.R. Roming to T. LoFrese, dated August 9, 2005, Re: Watertown High School Track Maintenance Plan (attached).

Mr. LoFrese: I did receive correspondence, he had given me a copy of other plans from other districts and municipalities, he indicated that the plan looked good. It was missing one item as far as checking the soil quality, which w= e're going to add.

3. = ; Discussion and Vote on M.R. Roming Invoice #5928, in the amount of $500.00, dated Augu= st 1, 2005 (attached).

&= nbsp; MOTION: (Mr. = Orsini, sec. Mr. Fusco) to Approve Payment of M.R. Roming, Invoice #5928, in= the amount of $500.00, dated August 1, 2005.

Discussion: None<= /p>

MOTION PASSED UNANIMOUSLY

4. = ; Discussion and Vote on Mather Corporation, Application #7, in the amount of $18,050.00, dated July 28, 2005 (attached).

            Mr. Porter: The reason I asked Todd to take a = look at the track and make sure the work was done and also that Roming approved = it, and Mark did sign this. There= is still retainage in the amount or $39,359.00.

= WATERTOWN PUBLIC BUILDINGS COMMITTEE

REGULAR MEETING

AUGUST 17, 2005

PAGE 6

      &= nbsp;     Mr. Chipko: Todd, all of the = items have been addressed when we did the walk through?

            Mr. LoFrese: Yes, they have. In fact, Kaestle Boos had requeste= d a reduction in retainage, but that paperwork is sitting in my office just ear= lier this week.

      &= nbsp;     Mr. Chipko: From Mather? You said Kaestle Boos.<= /span>

            Mr. LoFrese: Mather.

      &= nbsp;     MOTION:       (Mr. Kuegler, sec. Mr. Chipko) to Approve Payment of Mather Corporation, = Application #7, in the amount of $18,050.00, dated July 28, 2005.

            Discussion:       None<= /p>

            MOTION PASSED UNANIMOUSLY

5.         Notice: The bids on fence replacement are = due August 18, 2005.

            Mr. Porter: The bid for the additional fence o= n that stone wall is due tomorrow, at 10:00 a.m. at the Town Hall Annex, Purchasin= g Agent Office, so we'll have the pricing on that at the next meeting.

&= nbsp;          C.        Swift Middle School

= 1.&n= bsp;            = ;     Status Report by Kaestle Boos Associates.

           &nb= sp;            =             M= r. Malik: We did respond to = all of the comments. We responded in= terms of their review of the documents. There was one item, I think it was an item sent from the Buildings Committee, (in= audible) we did make a change to it. W= hat happened is originally on the one side of that entrance wall, it used to be open, but I think the concern was the (inaudible). One of the things we want to do is = reduce that down in size so that you'll have an 8" or 4" casement there = that could potentially gather some dirt, so we're trying to keep the masonry portion, so that's why (inaudible). We're going to change the details on that.

      = ;            &n= bsp;            = ;     Mr. Porter: It's something we'll take a look a= t too when the bids come back and maybe eliminate it. It depends on what the results are= .

= WATERTOWN PUBLIC BUILDINGS COMMITTEE

REGULAR MEETING

AUGUST 17, 2005

PAGE 7

      = ;            &n= bsp;     2.         = States Report by O & G Industries

           &nb= sp;            =             M= s. Purcell: Good evening. I = sent a very quick memo for status. T= he contract (inaudible) over the Summer, 2005 has been completed about a week ahead of schedule. They have demobilized from the site. Th= ey are still out to bid for the remaining bid packages. As I indicated at the last meeting= , we revised the bid date to August 30th and I've issued Addendum #3 today, and = plan on issuing Addendum #4 next week. That's really it for now. We've got quite a few questions that K.B.A. has to respond to, nothi= ng that's a show stopper so the (inaudible) keep dribbling in and (inaudible) 6 additional contractors pulled plans so we've had some heavy activity within= the last couple of days.

      = ;            &n= bsp;            = ;     Mr. Porter: Any questions from the P.B.C. or T= odd?

      = ;            &n= bsp;            = ;     Mr. LoFrese: I would just like to comment o= n how pleased the school staff was with how the work was done this Summer. It went very smoothly, they were k= ept well informed. There was a lo= t of work to do to get it ready for September 1st and I've gotten compliments fr= om the principal and the custodial staff on how well it went.

      = ;            &n= bsp;     3.         = Memo from O & G Industries to R. Porter, dated August 12, 2005, Re: Update for July, 2005 (attached).<= /p>

      = ;            &n= bsp;            = ;     Mr. Porter: Lorel just reported on this.

      = ;            &n= bsp;     4.         = Correspondence from M. Robson to Pierz Associates, dated July 19, 2005, Re: Copy of Executed Agreement Between= the Town of Watertown and Pierz Associates for professional services regarding code compliance review (attached).

      = ;            &n= bsp;             &= nbsp;   Mr. Porter: File item for you.

      = ;            &n= bsp;     5.         = Correspondence from Pierz Associates to M. Robson, Re:&nb= sp; Copy of the Executed Agreement (attached).

      = ;            &n= bsp;            = ;     Mr. Porter: This is correspondence.

      = ;            &n= bsp;     6.         = Correspondence from Pierz Associates to M. Robson, dated June 25, 2005, Re: Code Compliance Review To Date (attached).

      = ;            &n= bsp;            = ;     Mr. Porter: This is correspondence.

= WATERTOWN PUBLIC BUILDINGS COMMITTEE

REGULAR MEETING

AUGUST 17, 2005

PAGE 8

      = ;            &n= bsp;     7.         = Correspondence from Pierz Associates to M. Robson, dated July 20, 2005, Re: Code Compliance Review To Date (attached).

      = ;            &n= bsp;            = ;     Mr. Porter: This is correspondence.

      = ;            &n= bsp;     8.         = Discussion and Vote on Brooks Laboratories, Invoice #3067, dated July 6, 2005, in the amount of $520.00 (attached).

      = ;            &n= bsp;            = ;     MOTION:       (Mr. = Kuegler, sec. Mr. Chipko) to Approve Payment of Brooks Laboratories, Invoice #3067, dated July 6, 2005, in the amount of $520.00.

      = ;            &n= bsp;            = ;     Discussion:       None<= /p>

      = ;      MOTION PASSED UNANIMOUSLY

      = ;            &n= bsp;     9.         = Discussion and Vote on Brooks Laboratories, Invoice #3136, dated July 19, 2005, in the amount of $400.00 (attached).

      = ;            &n= bsp;            = ;     MOTION:       (Mr. Kuegler, sec. Mr. Chipko) to Approve Payment of Brooks Laboratories, Invoice #3136, dated July 19, 2005, in the amount of $400.00.

      = ;            &n= bsp;            = ;     Discussion:       None<= /p>

      = ;      MOTION PASSED UNANIMOUSLY

10.     &nb= sp; Correspondence from L. Purcel to R. Porter, dated July 28, 2005, Re: Printing Costs (attached)

            Mr. Porter: Last month there = was a question on the costs between the document and how much we were charging the potential bidders, and what Lorel provided was a document that the State se= ts the price for these documents and the fact that the documents cost us $205.= 23 and we were charging $150 nonrefundable.

      = ;            &n= bsp;     11.       Discu= ssion and Vote on Joseph Merritt & Company, Invoice #60355980, dated May 31, 2005, in the amount of $83.89 (attached).

      = ;            &n= bsp;     = ;           Mr. Porter: This one, Todd I noticed it's checked off as okay, but they're charging us sales tax. Is sales tax applicable or not? I don’t think it is.

= WATERTOWN PUBLIC BUILDINGS COMMITTEE

REGULAR MEETING

AUGUST 17, 2005

PAGE 9

      = ;            &n= bsp;            = ;     Mr. LoFrese: No, it shouldn't be.

           &nb= sp;            =             M= r. Porter: So why don't we r= evise this invoice 60355980 and pay $79.14 and that takes the $4.75 state sales t= ax off?

      = ;            &n= bsp;            = ;     MOTION:       (Mr. = Kuegler, sec. Mr. Orsini) to Approve Payment of Joseph Merritt & Company, Invoic= e #60355980, dated May 31, 2005, in the amount of $79.14 (sales tax was deducted before paying).

      = ;            &n= bsp;            = ;     Discussion:       None<= /p>

      = ;      MOTION PASSED UNANIMOUSLY

      = ;            &n= bsp;     12.       Discu= ssion and Vote on Joseph Merritt & Company, Invoice #60361500, dated June 27, 2005, in the amount of $69.45 (attached).

      = ;            &n= bsp;     = ;           Mr. Porter: We've got the same issue here, the sales tax, so we'll reduce it to $65.52.

      = ;            &n= bsp;            = ;     MOTION:       (Mr. Kuegler, sec. Mr. Chipko) to Approve Payment of Joseph Merritt & Compan= y, Invoice #60361500, dated June 27, 2005, in the amount of $65.52 (sales tax = was deducted before paying).

      = ;            &n= bsp;            = ;     Discussion:       None<= /p>

      = ;      MOTION PASSED UNANIMOUSLY

      = ;            &n= bsp;     13.       Discu= ssion and Vote on Joseph Merritt & Company, Invoice #60367130, dated July 20, 2005, in the amount of $756.97 (attached).

      = ;            &n= bsp;     = ;           Mr. Porter: This one has no t= ax on it. There's a misprint on your Agenda. The actual amount is $1,756.97.

      = ;            &n= bsp;            = ;     MOTION:       (Mr. Kuegler, sec. Mr. Orsini) to Approve Payment of Joseph Merritt & Compan= y, Invoice #60367130, dated July 20, 2005, the amount of $1,756.97.

      = ;            &n= bsp;            = ;     Discussion:       None<= /p>

      = ;      MOTION PASSED UNANIMOUSLY

= WATERTOWN PUBLIC BUILDINGS COMMITTEE

REGULAR MEETING

AUGUST 17, 2005

PAGE 10

      = ;            &n= bsp;     14.       Discu= ssion and Vote on Crest Graphics, Invoice #23013, dated May 19, 2005, in the amou= nt of $311.29 (attached).

      = ;            &n= bsp;     = ;           Mr. Porter: This is a revised amount. Todd, why was that re= vised?

      = ;            &n= bsp;            = ;     Mr. LoFrese: There's a quantity issue. However the next invoices they also charged us sales tax, so I'll go back and look through the files to ensure = we haven't been paying sales tax.

      = ;            &n= bsp;            = ;     Mr. Porter: And if we did . . . .

           &nb= sp;            =             M= r. LoFrese: I'll ask them fo= r a credit.

      = ;      = ;            &n= bsp;          Mr. Porter: The original amou= nt approved at the June meeting was $1,393.26 and this we need to add $311.29 = to make this invoice $1,704.55. = Is that correct?

      = ;            &n= bsp;     = ;           Mr. Chipko: Correct.

      = ;            &n= bsp;     = ;           Mr. Porter: We need to deduct= that $96.48, correct?

           &nb= sp;            =             M= r. LoFrese: With Crest Graph= ics, not getting too complicated with them, what I would do is I'll ask them for= a sales tax credit on all past invoices and then we'll do that on the payoff, whatever it is (inaudible). I= 'm just concerned if we revise what we're paying them it might cause some confusion= for the accounting department.

      = ;            &n= bsp;     = ;           Mr. Porter: We'll leave this = in the amount of $311.29 which reflects the sales tax. I'm sure they must have our tax nu= mber on file.

      = ;            &n= bsp;            = ;     MOTION:       (Mr. Kuegler, sec. Mr. Dzioba) to Approve Payment of Crest Graphics, Invoice #23= 013, dated May 19, 2005, in the amount of $311.29 with the provision that the To= wn of Watertown receives a sales tax credit at the time of final payment.

      = ;            &n= bsp;            = ;     Discussion:       None<= /p>

      = ;      MOTION PASSED UNANIMOUSLY

= WATERTOWN PUBLIC BUILDINGS COMMITTEE

REGULAR MEETING

AUGUST 17, 2005

PAGE 11

      = ;            &n= bsp;     15.       Discu= ssion and Vote on Crest Graphics, Invoice #23202, dated May 26, 2005, in the amou= nt of $446.68 (attached).

      = ;            &n= bsp;     = ;           Mr. Porter: This does include $25.28 sales tax. With the provision that Todd reviews the sales tax issue and gets a credit.

      = ;            &n= bsp;            = ;     MOTION:       (Mr. Kuegler, sec. Mr. Dzioba) to Approve Payment of Crest Graphics, Invoice #23= 202, dated May 26, 2005, in the amount of $446.68 with the provision that the To= wn of Watertown receives a sales tax credit at the time of final payment.

      = ;            &n= bsp;            = ;     Discussion:       None<= /p>

      = ;      MOTION PASSED UNANIMOUSLY

      = ;            &n= bsp;     16.       Discu= ssion and Vote on Kaestle Boos Associates, Invoice #1 (Swift Middle School Gym Alternate), dated July 8, 2005, in the amount of $32,065.00 (attached).

      = ;            &n= bsp;     = ;           Mr. Porter: This was the revi= sion of the gym because of the budget issue, it was a redesign. Do we need (inaudible)?

      = ;            &n= bsp;            = ;     MOTION:       (Mr. Kuegler, sec. Mr. Fusco) to Approve Payment of Kaestle Boos Associates, Inv= oice #1, dated July 8, 2005, in the amount of $32,065.00.

      = ;            &n= bsp;            = ;     Discussion:       None<= /p>

      = ;            &n= bsp;            = ;     In Favor:      &= nbsp;   Mr. Dzioba, Mr. Fusco, Mr. Kuegler, Mr. Orsini, Mr. Porter

      = ;            &n= bsp;            = ;     Opposed:         = None

      = ;            &n= bsp;            = ;     Abstained:        Mr. Chipko

      = ;      MOTION CARRIED (5-0-1)

= WATERTOWN PUBLIC BUILDINGS COMMITTEE

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AUGUST 17, 2005

PAGE 12

      = ;            &n= bsp;     17.       Discu= ssion and Vote on Kaestle Boos Associates, Invoice #9, dated July 25, 2005, in the amount of $67,972.31 (attached).

      = ;            &n= bsp;     = ;           Mr. Porter: That's for work f= rom March 25th to July 25th. Ther= e are attachments to support the invoice.

      = ;            &n= bsp;            = ;     MOTION:       (Mr. Orsini, sec. Mr. Fusco) to Approve Payment of Kaestle Boos Associates, Invo= ice #9, dated July 25, 2005, in the amount of $67,972.31.

      = ;            &n= bsp;            = ;     Discussion:       None<= /p>

      = ;            &n= bsp;            = ;     In Favor:      &= nbsp;   Mr. Dzioba, Mr. Fusco, Mr. Kuegler, Mr. Orsini, Mr. Porter

      = ;            &n= bsp;            = ;     Opposed:         = None

      = ;            &n= bsp;            = ;     Abstained:        Mr. Chipko

      = ;      MOTION CARRIED (5-0-1)

      = ;            &n= bsp;     18.       Corre= spondence from IMTL to R. Porter, dated July 20, 2005 (Swift Middle School= and Firehouse Reno Testing Services) (attached).

      = ;            &n= bsp;     = ;           Mr. Porter: This is just for = your edification.

      = ;            &n= bsp;     There was some additional information that came in, if anyone wants to look at it. I received a memo from O = & G we need to add to the Agenda as Item 6C19.

      = ;      = ;           Ms. Purcell: This was for the asbestos contract plus our fees.

      = ;      = ;           Mr. Porter: And if you would = just quickly run through these others?

      = ;      = ;           Ms. Purcell: It is all one it= em. The very first two pages is the O = & G Requisition and then the third page begins with Application #2, it carries through July 31, and includes the requisition that we received from the asbestos abatement contractor with his requisition for July and the one beh= ind that is for June, Application #1, for June 30, 2005. So we include their requisition to= us as back up and also our requisition. Normally you only see the one month at a time, but I never billed (i= naudible).

      = ;            &n= bsp;     Mr. Porter: All right, so what we're looking a= t is $167,100?

= WATERTOWN PUBLIC BUILDINGS COMMITTEE

REGULAR MEETING

AUGUST 17, 2005

PAGE 13

      = ;            &n= bsp;     Ms. Purcell: Correct, and of that $163,423 will= be forwarded to the contractor, and the $3,677 is the fee. We will the next time when the bid= s are opened and we're good to go, we will be adding on each contractor individua= l, that's when all the costs (inaudible) preconstruction fees, (inaudible) all= the rest of our costs will come on then.

      = ;      MOTION:       (Mr. Chipko, sec. Mr. Fusco) to Add Agenda Item #6C19, O & G Industries Invo= ice.

      = ;      Discussion:       None<= /p>

      = ;      MOTION PASSED UNANIMOUSLY

      = ;            &n= bsp;     19.       Discu= ssion and Vote on O & G Industries, Application #1, in the amount of $167,100= .00 (attached).

      = ;            &n= bsp;            = ;     MOTION:       (Mr. Kuegler, sec. Mr. Dzioba) to Approve Payment of O & G Industries, Appli= cation #1, in the amount of $167,100.00.

      = ;            &n= bsp;            = ;     Discussion:       None<= /p>

      = ;      MOTION PASSED UNANIMOUSLY

TAPE BROKE FOR ABOUT 5 MIN= UTES - DEFINITELY MISSED SOME DISCUSSION

      = ;            &n= bsp;            = ;     Ms. Purcell: The bid opening is Tuesday afterno= on, so if we meet Wednesday night that should be enough time for us to get all the numbers together. The bids wi= ll be received at 2:00 at the Town Hall Annex, and read out loud at 3:00 at the S= wift Auditorium.

      = ;            &n= bsp;            = ;     Mr. Porter: A special meeting will be held on Wednesday, August 31, 2005 at 7:00 p.m. at the John Trumbull Primary School, roo= m to be announced.

            <= /span>E.         = John Trumbull Primary School

      = ;            &n= bsp;     1.         = Discussion and Vote on H.B. Fishman, Invoice #24681, dated July 20, 2005, in the amoun= t of $800.00 (attached).

      = ;            &n= bsp;            = ;     MOTION:       (Mr. Kuegler, sec. Mr. Orsini) to Approve Payment of H.B. Fishman, Invoice #2468= 1, dated July 20, 2005, in the amount of $800.00.

      = ;            &n= bsp;            = ;     Discussion:       None<= /p>

      = ;      MOTION PASSED UNANIMOUSLY

= WATERTOWN PUBLIC BUILDINGS COMMITTEE

REGULAR MEETING

AUGUST 17, 2005

PAGE 14

      = ;            &n= bsp;     2.         = Discussion and Vote on H.B. Fishman, Invoice #24706, dated August 4, 2005, in the amou= nt of $4,046.81 (attached).

      = ;            &n= bsp;            = ;     MOTION:       (Mr. Kuegler, sec. Mr. Fusco) to Approve Payment of H.B. Fishman, Invoice #24706, dated August 4, 2005, in the amount of $4.046.81.

      = ;            &n= bsp;            = ;     Discussion:       None<= /p>

      = ;      MOTION PASSED UNANIMOUSLY

        &= nbsp;   F.         = Heminway Park School/Space Study Needs

            =             1= .         = FYI - Town Council has not scheduled any discussion on PBC Recommendation of Architect for the Project. No= date to my knowledge is known at this time.

            =             &nb= sp;           Mr. Porter: The Town has not made a decision.

      = ;              &= nbsp;           &nbs= p;   Mr. Killeen: I'll make an inq= uiry (inaudible) schedule. While reviewing the Agenda tonight I did place a call (inaudible) next meeting.

            <= /span>G.        Town Hall

           &n= bsp;            1.         = Status Report

      = ;            &n= bsp;            = ;     Mr. Porter: There is no report.

7.&nb= sp;        New Business

        &= nbsp;   None

8.&nb= sp;        Financial Reports - L. LaForme

        &= nbsp;   A.        All Projects (attached)

      = ;            &n= bsp;     Mr. Porter: All reports are i= n here for the projects.

9.&nb= sp;        For Your Information

        &= nbsp;   None

= WATERTOWN PUBLIC BUILDINGS COMMITTEE

REGULAR MEETING

AUGUST 17, 2005

PAGE 15

10.&n= bsp;      Adjournment

MOTION:       (Mr. Kuegler, sec. Mr. Orsini) to Adjourn the Regular Meeting at 7:37 p.m.

Discussion:       None

MOTION PASSED UNANIMOUSLY

Regular Meeting Adjourned at 7:37 p.m.=

Respectfully submitted,

Robert Porter, Chairman

Watertown Public Buildings Committee

Approved:   _____________________________= __

        Lynn M. LaForme, Clerk