MINUTES
SPECIAL MEETING
TOWN HALL ANNEX
CONFERENCE ROOM
WEDNESDAY, AUGUST 27, 2008, 7:00 P=
.M.
PRESENT: =
; &n=
bsp; Brian
Bellagamba
&=
nbsp; &nbs=
p; &=
nbsp; &nbs=
p; John
Chipko, Vice Chairman
&=
nbsp; &nbs=
p; &=
nbsp; &nbs=
p; David
Demirs
&= nbsp; &nbs= p; &= nbsp; &nbs= p; Karl Kuegler, Secretary
&= nbsp; &nbs= p; &= nbsp; &nbs= p; John Waiculonis
ABSENT: &=
nbsp; &nbs=
p; None
OTHERS PRESENT: Eric Haaga, Project Manager, O & G Industries
&= nbsp; &nbs= p; &= nbsp; &nbs= p; Fred Khericha, Kaestle Boos Associates
&= nbsp; &nbs= p; &= nbsp; = ; Da= ve King, Kaestle Boos Associates
= ; &n= bsp; = ; &= nbsp; Tom Lambert, Board of Education
&= nbsp; &nbs= p; &= nbsp; &nbs= p; John Maciug, Superintendent, O & G Industries
&= nbsp; &nbs= p; &= nbsp; &nbs= p; Lorel Purcell, O & G Industries
&= nbsp; &nbs= p; &= nbsp; &nbs= p; Larry Schilling, O & G Industries
1.&nb= sp; Convene Special Meeting - 7:00 P.M.
Mr. Porter, Chairman, Called the Special Meeting to Order at 7:00 p.m.
2.&nb= sp; Roll Call
Mr. Porter, Chairman, executed the Roll Call.
3. =
Public
Participation
&= nbsp; None
SPECIAL MEETING
AUGUST 27, 2008
PAGE 2
4. =
Discussion
and Possible Action to Approve the Proposal from JGI Eastern to perform
Materials Testing and Special Inspection Services at
&=
nbsp; Mr.
Porter: This was one of t=
hree
proposals that Kaestle Boos Associates received and it was determined this =
was
the most responsive. It’=
;s
done on a per inspection and hourly basis and we are getting a break on the=
ir
attendance at
&=
nbsp; Mr.
Khericha: They charge a m=
inimum
of 3 hours a trip, but we have suggested since both jobs are within a mile =
of
each other, so if they come to the High School and then Judson, they
won’t charge the 3 hour minimum for each school, they’ll just
charge for the 1 hour at Judson if that’s what they worked. They suggested we go by hourly rat=
es to
make it cheaper. They have a =
person
who lives in
MOTION: (Mr.
Kuegler, sec. Mr. Waiculonis) to approve hiring JGI Eastern to perform
materials testing and special inspection services at
&= nbsp; Di= scussion: None<= /p>
&= nbsp; MO= TION PASSED UNANIMOUSLY
5. =
Discussion
and Possible Action to Approve the Proposal from JGI Eastern to perform
Materials Testing and Special Inspection Services at
&= nbsp; Mr. Porter: Same type of quot= e.
MOTION: (Mr.
Kuegler, sec. Mr. Waiculonis) to approve hiring JGI Eastern to perform
materials testing and special inspection services at
&= nbsp; Di= scussion: None<= /p>
&= nbsp; MO= TION PASSED UNANIMOUSLY
6. =
Discussion
and Vote on Amodio Moving, Inc., Invoice #C23587, dated July 9, 2008, in the
amount of $2,192.00 for
&= nbsp; Mr. Porter: This was approved= by the Interim Director of Operations. Prior to the moratorium going on they ordered boxes, labels, etc. for each of the 3 schools, assuming everyone was going to move. This was delivered, the moratorium= was put on, obviously we only moved 2 schools, Judson to Heminway and Heminway to Swift, but they did use the materials and have the materials and stuff at Polk is in these containers stored presently so it is a legitimate invoice.
&= nbsp; Mr. Kuegler: We’re still not getting the = Board of Ed’s signature on these.
SPECIAL MEETING
AUGUST 27, 2008
PAGE 3
&= nbsp; Mr. Porter: We met last Friday and these invoi= ces were stamped.
MOTION: (Mr.
Kuegler, sec. Mr. Waiculonis) to approve payment to Amodio Moving, Inc.,
Invoice #C23587, dated July 9, 2008, in the amount of $2,192.00 for
Discussion: None<=
/p>
MOTION
PASSED UNANIMOUSLY 7. =
Correspondence
from Kaestle Boos Associates to the Pubic Buildings Committee, Re: Temporary Parking and Bus &=
nbsp; Mr.
Porter: Freddie, can you =
give
us an overview? &=
nbsp; Mr. Khericha: This parking lot issue arose b=
ecause
when O & G reviewed the phasing with Mr. LoFrese, they decided the buss=
es
would go in and out from &=
nbsp; Mr. Porter: This has been a topic of discussio=
n in
Town for the last 5 days, sometimes heated. Larry, is the temporary road paved=
? &=
nbsp; Mr. Schilling: Yes, it is and the temporary lot is
finished also. &=
nbsp; Mr. Porter: It’s my understanding they a=
re
going to bring busses in as a trial on Friday to move everything around, an=
d they’re
going to have to use common sense cause it is tight and it’s not goin=
g to
get any better. It is tempora=
ry,
but it will be that way for awhile. &=
nbsp; Mr. Schilling: Yes, it will be that way for a=
bout a
year until the front of the school is finished and the new bus turnaround is
installed. &=
nbsp; Mr. Porter: The school still has the intention=
s of
dumping student traffic onto &=
nbsp; Mr. Waiculonis: I just have a question regardi=
ng where
the parking spaces are, are they going to make sure there is enough room for
the busses to go by? I’m
looking at this and hoping they’re not going to clip some of these ca=
rs
that are parked on the end of the rows. &=
nbsp; Mr. Schilling: The parking spaces will be lin=
ed and
so identified. SPECIAL MEETING AUGUST 27, 2008 PAGE 4 &=
nbsp; Mr. Khericha: If you’ll notice, some p=
arking
spaces have been eliminated at the corner so the busses can turnaround. &=
nbsp; Mr. Schilling: The same thing down where this=
one
maintenance building is, at the other corner, we’re going to barricade
off some of those parking spaces so it’s not tight at that corner. &=
nbsp; Mr. Waiculonis: Is there enough spaces to acco=
unt
for student parking and staff parking, cause if there isn’t, people w=
ill
park all over the place. &=
nbsp; Mr. Schilling: There are less spaces than the=
y had
before. &=
nbsp; Mr. Demirs: Are they going to be allowed to
drive to school? &=
nbsp; Mr. Killeen: We haven’t had that disc=
ussion
but it’s something that can be addressed, how many will actually be
allowed to drive in. &=
nbsp; Mr. Khericha: When this parking lot was deve=
loped
by O & G it was reviewed with Mr. LoFrese and the school principal so t=
hey
know what’s available and they agreed. &=
nbsp; Mr. Porter: Ms. Mulcahy, the Zoning Enforcement
Officer was at the site when this loop system was discussed, they were told
exactly where it was going to be, so they are aware of everything as well.<=
span
style=3D'mso-spacerun:yes'>
8. =
Information
Only –
&= nbsp; Mr. Porter: This was approved= prior to the moratorium going on, that was the question we had last week, what th= is was for. Any questions?
9. =
&= nbsp; A.= Bid Package 1.04 – Masonry (distributed at meeting).
= Ms. Purcell: We received bids for masonry, the l= ow bidder is Acranom Masonry. Hi= s base bid is $725,265, with accepted value engineering items there is a total reduction of $124,988 so this is for the award of contract in the amount of $600,277.
SPECIAL MEETING
AUGUST 27, 2008
PAGE 5
&= nbsp; B.= = Bid Package 1.07 – Roofing (attached)
= ; Ms. Purcell: Silktown Roofing= was the low bidder, base bid was $637,000, two value engineering items were tak= en into consideration so the revised contract amount is for $607,265.00.
= ; &n= bsp; Mr. Chipko: What were the val= ue engineering items?
= ; Ms. Purcell: One was to do wi= th revising the media center and main entrance facia details, there were like 6layers and it’s being simplified so there is a lot less blocking and facia work for them and the other was to delete the metal soffit panels at = the main entrance and the media center.
= ; &n= bsp; Mr. Porter: Fred, do you have= a sketch of that?
= ; Mr. Khericha: Yes, this is wh= at the contract called for, and this is the change and we changed the type of the = beams and this is the deck but the deck is sort of, we are going to coordinate the deck with the plate, it’s like a sandwich. See that dotted line? When you put= the deck it will be like a perforated soffit, that’s what you are going to see and it will be painted.
= Ms. Purcell: Field painted, structural steel is basically what will be seen.
= ; Mr. Khericha: It’s all painted and all you will see is beams sticking out and in between it will be like a perforated soffit. It&= #8217;s not going to look like corrugation. If you look at the bottom you’ll see holes, like a perforated soffit.
= ; &n= bsp; Mr. Porter: You won’t h= ave bird’s nests in there?
= ; Mr. Khericha: No.
= ; &n= bsp; Mr. Porter: The other issue i= s, are we creating a high maintenance item for the school system?
= ; Mr. Khericha: Well there coul= d be touch up painting necessary.
= ; &n= bsp; Mr. Porter: Paint is a mainte= nance item that never gets done. What’s the value of that value engineering?
= ; Mr. Khericha: I think it was = quite a bit. The reason is if you d= on’t go this way and you try to go with this one, see how the soffit they’= re all elongated, (inaudible) in order for us to eliminate that we had to move this thing up. If you donR= 17;t move it up then it doesn’t work and you have to go back to this one a= nd then it becomes very expensive that we took it out.
= ; &n= bsp; Mr. Porter: What’s the = value?
SPECIAL MEETING
AUGUST 27, 2008
PAGE 6
= ; Ms. Purcell: The overall valu= e of this change is a credit of $8,333.
= ; Mr. Khericha: Yea, but that&#= 8217;s not the only one Lorel because we have steel change.
= ; &n= bsp; Ms. Purcell: But that’s= the total of every contractor, they all add up to $8,333.
= ; Mr. Khericha: Including the s= teel?
= ; &n= bsp; Ms. Purcell: Yes.
= ; Mr. Khericha: Steel was almost $10,000.
= ; &n= bsp; Ms. Purcell: He was an add, r= ight, and he’s a credit of $10,000.
= ; Mr. Khericha: Yea, there̵= 7;s an add of $10,000 on steel because we went (inaudible).
= ; &n= bsp; Ms. Purcell: Right, and there’s an add to the painter. There are two adds and two deducts.
= ; Mr. Khericha: And one sheet r= ock is a deduct.
= ; &n= bsp; Mr. Porter: All I want to kno= w is what is the bottom line.
= ; Ms. Purcell: The bottom line = of all the trades is $8,338 as a credit.
= ; &n= bsp; Mr. Porter: If we go back to = the original it’s going to cost us $8,000 and change?
= ; Ms. Purcell: Correct.
= ; &n= bsp; Mr. Porter: I just don’= t want to see another John Trumbull. What was designed at John Trumbull was a perpetual maintenance and we paid dearl= y to try and correct.
= ; Mr. Khericha: If the Commissi= on wants to go back to the original, then we will change the details and go ba= ck to the original.
= ; &n= bsp; Mr. Porter: I’m looking= at it as a maintenance item. We cer= tainly know what the track record for maintenance in the Town is, it’s nonexistent at best.
= ; Mr. Kuegler: In other words t= he design is wrapping on it, now it’s unwrapping? So when we go to paint it we have = to paint all of these crevices later on.
= ; &n= bsp; Mr. Porter: Yes. I mean $8,000 in the grand scheme = of thing I don’t think is a ton of money; that’s my opinion.
= M= any people talking at once (inaudible).
SPECIAL MEETING
AUGUST 27, 2008
PAGE 7
= ; Mr. Porter: I’m not try= ing to degrade the maintenance department.
= ; &n= bsp; Mr. Demirs: I know exactly wh= at you’re saying.
= ; Mr. Kuegler: But then when th= e job gets near the end, you decide to put that bird wire up there . . . .
= ; &n= bsp; Mr. Porter: Remember what we = paid up at John Trumbull to try and correct some of those.
= ; Mr. Kuegler: The bird wire st= uff up there was a mess up there.
= M= any people talking at once (inaudible).
= ; &n= bsp; Mr. Porter: Any further comme= nts?
= ; &n= bsp; Mr. Kuegler: I think and Mr. = Demirs probably feels the same way, he likes to stay with the original contract, original design, and I go along with that.
= ; Mr. Porter: We’re still within the budget so I think that’s a small item and do away with maintenance down the road.
= M= OTION: (Mr. Demirs, sec. Mr. Kuegler) to keep the original design for a maintenance free soffit.
= D= iscussion: None<= /p>
= M= OTION PASSED UNANIMOUSLY
= ; Ms. Purcell: Okay, for the ro= ofing letter that is in front of us right now, we were talking about value engineering item #15 which is to delete all of the metal soffit panels, correct?
= ; &n= bsp; Mr. Porter: If that’s w= hat the $8,000 represents.
= ; Ms. Purcell: Well in his, it’s $10,185 on him, yes.
=
; Mr.
Khericha: We’ll hav=
e to
change the soffit detail and the fascia detail because they go together.
= ; &n= bsp; Mr. Porter: That’s righ= t, that’s how it was explained.
= ; Ms. Purcell: So item #14 is n= ow no good either?
= ; Mr. Khericha: No.
SPECIAL MEETING
AUGUST 27, 2008
PAGE 8
= ; &n= bsp; Ms. Purcell: All right, so th= en that makes it the original contract amount for the roofer, that’s $63= 7,000.
= ; Mr. Porter: So the dollar difference is $10,000 now instead of $8,300?
= ; &n= bsp; Mr. King: For this contractor= . The other one was a net.
= ; Mr. Khericha: What’s th= e net change that we could go back to the original?
= ; &n= bsp; Ms. Purcell: The net change t= o go back to the original is a credit of $13,000 for these two changes #14 and #= 15.
= ; Mr. Khericha: So it will be $= 13,000 back, so it will be an add.
= ; &n= bsp; Ms. Purcell: Yes, cause it= 217;s two value engineering items, I thought we were talking about just the metal soffit panels.
= ; &n= bsp; Mr. Porter: So it’s $13= ,000 in place of $8,300?
= ; Ms. Purcell: Correct.
= ; &n= bsp; Mr. Porter: I still think it’s a go.
= ; Ms. Purcell: So I would revis= e this letter in the amount of $637,000, right, for the roofing?
= ; Mr. Kuegler: Yea, it’s = the original bid.
= ; &n= bsp; Mr. Waiculonis: Is that right= ? I’m getting $30,000.
= ; Mr. Porter: Yea, the base bid= was $637,000.
= ; &n= bsp; Ms. Purcell: Right, you’= ;re just talking about the roofer. Remember there was an add for the painter, an add for the steel, it = all, everybody combined is the $13,000 credit.&= nbsp; (Inaudible) the roofer it’s a credit of the $10,000 plus the $19,000 just the roofer, and that’s how these are being presented, by each trade.
= ; Mr. Porter: Correct.
&= nbsp; C.= Bid Package 1.08 – Aluminum Windows, Entrances, & Storefronts (attach= ed).
= ; Ms. Purcell: Chevriot, there = is no value engineering for them, so they were the low bid of $510,000, $500,000,= but with the combination of the High school they offered us some savings, that = was in their bid, so it’s $508,600.00.
SPECIAL MEETING
AUGUST 27, 2008
PAGE 9
&= nbsp; D.= Bid Package 1.09 – Drywall (attached).
= ; &n= bsp; Ms. Purcell: I have to take o= ut the $2,688 credit, value engineering item #14. Drywall Associates was the low b= id for $368,450, but we had the 4 value engineering items which we are now tak= ing out the $2,688 so I have to add that back in. So this number is now going to be $434,116. Something is wrong.= $437,316.00.
&= nbsp; E.= = Bid Package 1.10 – Acoustical (distributed at meeting).
=
; &n=
bsp; Ms.
Purcell: I’m passin=
g that
out now. There were no value
engineering items. Thermal
Fireproofing & Accoustics Company was the low bidder at $211,011.00.
= ; Mr. Porter: That’s the entrance (inaudible).
= ; &n= bsp; Ms. Purcell: This is inside t= he (inaudible), not outside. Thi= s is a contract amount of $193,689.00.
&= nbsp; F.= = Bid Package 1.11 – Ceramic Tile (attached).
= ; &n= bsp; Ms. Purcell: That’s Atl= antic Masonry Products, no value engineering from him. His low bid was $44,662.00.
&= nbsp; G.= Bid Package 1.12 – Flooring (attached).
= ; &n= bsp; Ms. Purcell: Low bid, and he actually offered a combination with both Judson and the High School, BKM Fl= oor Covering, base bid was $358,231. Here we don’t have any value engineering either, but we do hav= e the credit of the combination bid so his number is $334,817.00.
&= nbsp; H.= Bid Package 1.13 – Painting (attached).
= ; &n= bsp; Ms. Purcell: Low bid was Mohe= gan Painting, here again is a combination bid with the High School. I need to take out the add of $6,2= 00 so then it would just be an add of $403.00.&n= bsp; So his contract then would be $110,148.00.
&= nbsp; I.= &= nbsp; Bid Package 1.14 – Food Service Equipment (attached).
= ; &n= bsp; Ms. Purcell: We did get some = value engineering with him. Same th= ing, there’s a combination bid with the High School so we got some savings with Warehouse Store Fixture Company. They had a total value engineering of $21,900 that consisted of abou= t 8 little changes. These were re= viewed with (inaudible) and the food service director so she’s all on board = with everything. Their contract am= ount is $262,000.00.
SPECIAL MEETING
AUGUST 27, 2008
PAGE 10
= ; &n= bsp; Mr. Porter: I hope they perfo= rm a little bit better than they did at the firehouse.
= ; Ms. Purcell: Didn’t the= y do Swift?
= ; Mr. Khericha: Yes.
= ; &n= bsp; Mr. Porter: They did the fire= house too.
= ; Mr. Khericha: We had issues w= ith them at the firehouse.
&= nbsp; J.= &= nbsp; Bid Package 1.15 – Fire Protection (attached).
= ; &n= bsp; Ms. Purcell: That base bid wa= s Haas Contracting Company with a base bid of $279,888.00. We have 2 value engineering items = that total $17,500 so that gives them a contract amount of $262,388.00.
= ; Mr. Porter: Isn’t this = the package we have with the smoke detectors?
= ; Mr. Khericha: No, that’= s at the High School.
=
; &n=
bsp; Mr.
Porter: Any questions?
= ; Ms. Purcell: Electrical is st= ill an issue for the next day or so.
= ; &n= bsp; Mr. Porter: We approved elect= rical last week?
= ; Ms. Purcell: Right.
= ; &n= bsp; Mr. Porter: Do we need to do anything else other than just wait?
= ; Ms. Purcell: No.
= ; &n= bsp; Mr. Porter: Explain to the Co= mmittee when you’re going to have your set up meeting with Planning and Zonin= g.
= ; Ms. Purcell: Planning and Zon= ing is set up for Thursday, September 4th at 10:30 a.m.
= ; &n= bsp; Mr. Porter: And that’s = to go over all site issues.
= ; Ms. Purcell: Correct.
= ; &n= bsp; Mr. Porter: The same concept = we had when we did the High School.
= ; Ms. Purcell: Yes.
SPECIAL MEETING
AUGUST 27, 2008
PAGE 11
= ; &n= bsp; Mr. Porter: And all 3 of them= are going to be there?
= ; Ms. Purcell: I didn’t f= ollow up with them. We will follow = up with them tomorrow. Ruth was = out all week, and she was going to touch base with Mr. Berger before she left o= n Friday. (Tape #1, Side A ended – may= have missed some.)
= ; &n= bsp; Mr. Porter: And the same issu= e that we talked about, anything to do with the job site meetings, that have to do with site work, needs to be identified and sent to them, Moosa, Ruth, and Chuck. By the way, has a list= been made of phone contact numbers for both jobs?
= ; Mr. Schilling: No.
= ; &n= bsp; Mr. Porter: When is that goin= g to occur?
= ; Mr. Schilling: Within the next couple of days.
= ; &n= bsp; Mr. Porter: Make sure it gets distributed right then.
= ; Mr. Schilling: Yes.
= ; &n= bsp; Mr. Porter: When is the trail= er going on site?
= ; Mr. Haaga: Not that soon. We have to wait at least 2 or 3 we= eks just to get power and data over there so we’ll probably be working ou= t of the building until that time but when we locate the trailer we have to have= Planning ad Zoning and everybody will have to approve the location.
= ; &n= bsp; Mr. Porter: Any questions on Judson?
= ; Ms. Purcell: Bob, are you app= roving and signing these now?
= ; &n= bsp; Mr. Porter: Yes, all of this = stuff needs to move forward, we’re far behind now.
10.
&= nbsp; A.= Bid Package 1.07 – Roofing (attached)
=
; &n=
bsp; Mr.
Schilling: The recommenda=
tion
is to award a contract to Greenwood Industries with a base bid of
$1,997,000.
SPECIAL MEETING
AUGUST 27, 2008
PAGE 12
= ; Mr. Porter: Has the low bidde= r been notified?
= ; &n= bsp; Mr. Schilling: C & M is a= ware of the issues cause we brought it up in their scope review.
= ; Mr. Porter: Have they been no= tified in writing?
= ; &n= bsp; Mr. Schilling: The Town is go= ing to notify them.
= ; Mr. Porter: When is that goin= g to happen?
= ; &n= bsp; Mr. Schilling: As soon as we = have the meeting with C & M.
= ; Mr. Porter: When is that goin= g to be?
= ; &n= bsp; Mr. Schilling: I’m in t= he process of setting that up within the next couple of days, probably early n= ext week.
= ; Mr. Porter: If he’s not= the low bidder and you’re not going to accept him, what’s the purpo= se of the meeting?
= ; &n= bsp; Mr. Schilling: The Town asked= me to set up a meeting with them.
= ; Mr. Porter: The only thing I = can see here to do is a tentative approval.&nb= sp; What if he decides he’s going to sue us, what’s the, we haven’t put them on notice yet in writing, that’s what you said, you’re going to have a meeting with him coming up, so there’s no finality to it. It puts us in= an awkward position. Can we do t= his on a tentative basis?
= ; &n= bsp; Mr. Schilling: Yes.
= ; Mr. Demirs: The warranty on t= he roof is getting extended, and what is the cost of that?
= ; &n= bsp; Mr. Khericha: We don’t = know because it’s part of the bid. The contractors are required to extend the warranty and Firestone to= ld them what they need to do and they are going to put prices in there.
= ; Mr. Porter: That’s in h= is bid.
= ; &n= bsp; Mr. Khericha: The only thing = we have is a letter from Firestone saying that as long as the applicator who p= uts the system in to extend the warranty is a Firestone approved applicator, th= ey would issue an extended warranty.
= ; Mr. Demirs: At what cost?
SPECIAL MEETING
AUGUST 27, 2008
PAGE 13
= ; &n= bsp; Mr. Khericha: They haven̵= 7;t given us the cost, it’s in the total bid.
= ; Mr. Porter: We need the 20 ye= ar roof warranty to go along with the complete package, otherwise the State won’t give us the renovate as new status. It’s my understanding that t= he low bidder is not an approved applicator and wants to substitute a different material.
= ; &n= bsp; Mr. Khericha: No, they want t= o sub it out to an approved applicator to put the system in because they are not = certified by Firestone to do the roof. = Whoever the roofing contractor is has to be certified, so if there is a problem you don’t have all this low bidder roofer and Firestone will say he’= ;s not certified, they want nothing to do with it, so that was the purpose, we were very specific in the bid documents saying that the applicator must be = the same person who bids the job, you can’t sub it out. You have to do it yourself, you ha= ve to be certified by Firestone, so if there is a problem down the road we don’t have an issue.
= ; &n= bsp; Mr. Schilling: On the new roo= f, (inaudible).
= ; Mr. Khericha: New roof is EDP= M and it’s not a problem; the existing roof is the problem.
= ; Mr. Demirs: So the bidder we&= #8217;re choosing is doing the work?
= ; &n= bsp; Mr. Khericha: The bidder we a= re choosing is an approved applicator by Firestone.
= ; &n= bsp; Mr. Schilling: And I have a c= opy of the letter.
= ; Mr. Demirs: The warranty is g= etting extended?
= ; Mr. Khericha: No issues.
= ; &n= bsp; Mr. Demirs: And the pricing?<= /p>
= ; Mr. Porter: Yea, it’s a= ll in that package. I would make a = motion that we accept it then, tentative approval, subject to confirmation from To= wn Attorney.
= M= OTION: (Mr. Demirs, sec. Mr. Kuegler) I make a motion that we tentatively approve the roofing contractor, subject to the Town Attorney.
= D= iscussion: None<= /p>
= M= OTION PASSED UNANIMOUSLY
SPECIAL MEETING
AUGUST 27, 2008
PAGE 14
&= nbsp; B.= = Bid Package 1.10 – Acoustical (distributed at meeting).
= ; &n= bsp; Mr. Schilling: We are present= ing a recommendation to award a contract to Connecticut CON Accoustics in a base bid amount of $816,900 for acoustical work at the High School. No value engineering and no altern= ates.
&= nbsp; C.= Bid Package 1.11 – Ceramic Tile (attached).
= ; &n= bsp; Mr. Schilling: The recommenda= tion is to make an award to North Haven Ceramic Tile, with a base bid, plus alternate #3 in the amount of $191,600.&nb= sp; Alternate #3 is the porcelain tile and we presented that previously = as one of the alternates and we are proposing to accept. With the alternate, they are the l= ow bidder.
= ; Mr. Porter: Has the low bidde= r been notified that he’s not being accepted?
= ; &n= bsp; Mr. Schilling: I have sent hi= m a letter indicating we are accepting alternate #3.
= ; Mr. Porter: Why are we waitin= g so long to do this?
= ; &n= bsp; Mr. Khericha: We don’t = need to, because once you accept the alternate, that (inaudible) not a low bidder anymore. It’s not that = they did something wrong in the bid documents, (inaudible) throwing the bid out. Once you accept the pack= age, this person is the low bidder, so it’s not (inaudible) and said that = but if you are in the courtesy to say we accepted this alternate but legally it’s not that we did anything wrong to throw him out, we didn’t throw him out.
= ; Mr. Kuegler: Yea, but that contractor now assumes he’s the low bidder, correct?
= ; &n= bsp; Mr. Khericha: I don’t t= hink so, correct me if I’m wrong, Larry.
= ; &n= bsp; Mr. Schilling: I haven’t heard anything from them whatsoever.
= ; Mr. Porter: $191,600 is the t= otal package for him?
= ; Mr. Schilling: Yes.
&= nbsp; D.= Bid Package 1.12 – Flooring (attached).
= ; &n= bsp; Mr. Schilling: We are making = our recommendation to award to BKM Total Office for a base bid plus alternates = 2B and 11 in the amount of $1,078,000. 2B is the corridor of the flooring and 11 is a resilient sheet flooring. On your bid tab she= et it shows the value of those alternates.
= ; Mr. Kuegler: Those alternates= bring the price up right?
= ; &n= bsp; Mr. Schilling: Yes.
SPECIAL MEETING
AUGUST 27, 2008
PAGE 15
&= nbsp; E.= = Bid Package 1.13 – Painting (attached).
= ; &n= bsp; Mr. Schilling: We are making a recommendation to make an award to Mohegan Painting in the amount of $319,2= 20 and there are no alternates nor value engineering.
&= nbsp; F.= = Bid Package 1.15 – Fire Protection (attached).
= ; Mr. Porter: This is the one w= ith the smoke detectors.
= ; &n= bsp; Mr. Schilling: The smoke dete= ctors are in the electrical package. We are making a recommendation to make an award to M.J. Daly & Sons with a base bid including value engineering in the amount of $918,496. The value engineering is to delete= the center ceiling tile requirements for the sprinkler heads. That was done on Swift. The amount of that value engineerin= g is $20,000.
= ; Mr. Kuegler: So we are not go= ing to have to put tile up, he can (inaudible)?
= ; &n= bsp; Ms. Purcell: They are still g= oing to say symmetrical, they’re still going to say aligned and symmetrica= l, they’re just not going to hit the center.
= ; Mr. Khericha: This is somethi= ng that if you don’t take it and if the field conditions don’t wor= k, there’s nothing you can do but (inaudible) centering it. I’d rather take it and try t= o come as close as possible.
= ; &n= bsp; Mr. Demirs: Was that the only= bid?
= ; Mr. Porter: He asked how many= bids we received.
= ; &n= bsp; Mr. Schilling: That’s t= he only bid we received.
&= nbsp; G.= Bid Package 1.17 – HVAC REVISED (attached).
= ; &n= bsp; Mr. Schilling: We are making a recommendation to award to Actionair Systems with a base bid including value engineering plus alternate #15 which is the pool heater in the amount of $7,089,000.
= ; Mr. Porter: What were the val= ue engineering items?
= ; &n= bsp; Mr. Schilling: The value engineering item was to change the PAX tubing at the radiant ceiling panels= in the amount of $23,000. This w= as at Judson also.
SPECIAL MEETING
AUGUST 27, 2008
PAGE 16
&= nbsp; H.= Bid Package 1.18 – Electrical REVISED (attached).
=
; &n=
bsp; Mr.
Schilling: We are making =
a recommendation
to award to Banton Construction with a base bid including accepted alternat=
es
#6, site lighting, alternate #8 which is the additional smoke detector head=
s,
and alternate #15 which is the pool heater, in the amount of $5,732,085.
= ; Mr. Porter: The reduction add= ressed the number of heads it was reduced by.
= ; &n= bsp; Mr. Khericha: What happened is after we got it, we went to Larry Black and reviewed this with him. We went through the whole job, alm= ost 2 hours, and he crossed out what he thought we didn’t need, and we gave that drawing to Bantan to price. T= hey sent that price a couple of days ago, a lump sump price, but we requested him to give us a breakdown of how many sprinkler heads (inaudible) smoke detectors originally when he did the job, how much with the revision, so we could com= pare and see if the number is, if the credit is acceptable. We are requesting the Buildings Committee approve this subject to our review of it and if the number is rig= ht, we’ll recommend it; if not, we’ll re-negotiate.
= ; Mr. Porter: Sounds like a pla= n to me.
= M= OTION: (Mr. Chipko, sec. Mr. Kuegler) to tentatively award this contract, subject to re= view and verification of the credit.
= D= iscussion: None<= /p>
= M= OTION PASSED UNANIMOUSLY
11. Discu=
ssion
and Vote on Joseph Merritt & Company, Invoice e #10085489, dated June 30
2008, in the amount of $1,179.67 for
&= nbsp; Mr. Porter: This was a duplic= ate. There is no action on this. This was for printing for Judson a= nd the explanation is the bill was never sent to the Town, so we had it and approv= ed it last month subject to verification. It was verified, it’s in your packet.
&= nbsp; Lo= rel, when will the site work start, did you tell me?
&= nbsp; Ms. Purcell: No, I didn’= ;t tell you when it’s going to start.&n= bsp; There is a Zoning Meeting on September 4th. The major work isn’t suppose= d to start until mid September for him.
&= nbsp; Mr. Porter: All the trades th= en are ready to go except for those couple?
&= nbsp; Ms. Purcell: Yes (inaudible).=
SPECIAL MEETING
AUGUST 27, 2008
PAGE 17
&= nbsp; Mr. Porter: Fred, when are th= e job meetings?
&= nbsp; Mr. Khericha: Tentative sched= ule is Mondays for the High School and Wednesdays for Judson, at 1:30 p.m.
&= nbsp; Mr. Porter: Has everyone been= to the High School to see where the O & G Trailer is? It’s right at the very entra= nce, opposite Mills Complex, just on the property line where the fence goes down= the driveway and hooks off to the right. They start on time and they don’t drag out and no cell phones.=
12.&n=
bsp; Adjournment
MOTION: (Mr. Demirs, sec. Mr. Kuegler) to Adjourn the Special Meeting at 7:50 p.m.
Discussion: None
&= nbsp; MO= TION PASSED UNANIMOUSLY
Special Meeting Adjourned at 7:50 p.m.=
Respectfully submitted,
Robert Porter, Chairman
Watertown Public Buildings Committee
Approved: _____________________________= __
Lynn M. LaForme, Clerk