MINUTES
SPECIAL MEETING
GREEN COMMON AREA
MONDAY, NOVEMBER 21, 2005, 6:00 P.=
M.
PRESENT: =
; &n=
bsp; Brian
Bellagamba
= ; &n= bsp; = ; &n= bsp; Remo Ceniccola, Vice Chairman
&=
nbsp; &nbs=
p; &=
nbsp; &nbs=
p; John
Chipko
&=
nbsp; &nbs=
p; &=
nbsp; &nbs=
p; Peter
Dzioba
&=
nbsp; &nbs=
p; &=
nbsp; &nbs=
p; Anthony
Fusco
&= nbsp; &nbs= p; &= nbsp; &nbs= p; Karl Kuegler, Secretary
= ; &n= bsp; = ; &n= bsp; John Orsini
Robert Porter, Chairman
ABSENT: &= nbsp; &nbs= p; None
OTHERS PRESENT: Larry Black, Fire Chief
&= nbsp; &nbs= p; &= nbsp; &nbs= p; Fred Khericha, Kaestle Boos Associates
&= nbsp; &nbs= p; &= nbsp; &nbs= p; Todd LoFrese, Director of Operations, B.O.E.
&= nbsp; &nbs= p; &= nbsp; &nbs= p; Rusty Malik, Kaestle Boos Associated
&= nbsp; &nbs= p; &= nbsp; &nbs= p; Meredith Robson, Town Manager
1.&nb= sp; Convene Special Meeting - 6:00 P.M.
Mr. Porter, Chairman, Called the Meeting to Order at 6:00 p.m.
2.&nb= sp; Roll Call
Mr. Porter, Chairman, executed the Roll Call.
3. = Public Participation
&nbs= p; N= one
SPECIAL MEETING
NOVEMBER 21, 2005
PAGE 2
4.&nb=
sp; Minutes
&=
nbsp; A. Regular
Meeting, October 19, 2005
&=
nbsp; &nbs=
p; MOTION: (Mr. =
Ceniccola,
sec. Mr. Dzioba) to Approve the Regular Meeting
Minutes dated October 19, 2005 as presented.
&= nbsp; &nbs= p; Discussion: None<= o:p>
&=
nbsp; &nbs=
p; In
Favor: &=
nbsp; Mr.
Bellagamba, Mr. Ceniccola, Mr. Chipko, Mr. Dzioba, Mr. Fusco, Mr. Orsini
&=
nbsp; &nbs=
p; Opposed: =
None
&=
nbsp; &nbs=
p; Abstained: Mr.
Kuegler, Mr. Porter
&=
nbsp; &nbs=
p; MOTION
CARRIED (6-0-2)
5.&nb=
sp; Correspondence
&nb= sp; None
6.&nb=
sp; Old
Business
&=
nbsp; A. Fire
Station #1 Renovations
= 1.&n= bsp; = ; Status Report by Kaestle Boos Associates
= ; &n= bsp; = ; Mr. Malik: No report.
2. &nbs= p; Correspondence from LaRosa Building Group to R. Porter, dated O= ctober 14, 2005, Re: For the Record (attached).
= ; &n= bsp; = ; Mr. Porter: It has to do with the referendum o= n the 29th.
=
; B<=
span
style=3D'mso-bidi-font-weight:bold'>. =
1. =
St=
atus Report
&=
nbsp; None
SPECIAL MEETING
NOVEMBER 21, 2005
PAGE 3
2. =
; Correspondence
from T. LoFrese to R. Porter, dated October 20, =
2005,
Re: Track Condition Report fr=
om
Harry Ward, Director of Parks, Town of
Mr.
Porter: In the packet you'll see (inaudible). It's to do with the condition of t=
he
track from Harry Ward, Director of Parks, Town of
3. =
; Correspondence
from Mr. Roming to T. LoFrese and R. Porter, dat=
ed
October 19, 2005, Re: Letter =
Sent
to Mather Corporation (attached).
&=
nbsp; Mr.
Porter: Letter is address=
ing
the spots at the north end of the track and Mather Corporation (inaudible)
designed and built as requested. Further
on we’ll take care of that.
4. =
; Correspondence
from Mather Corporation to M.R. Roming, dated No=
vember
3, 2005, Re: Condition of Fie=
ld
(attached).
&=
nbsp; None
5. =
; Correspondence
from R. Porter to T. LoFrese, dated November 4, =
2005,
Re: Field Conditions (attache=
d).
&=
nbsp; None
6. =
; Correspondence
from M. Roming to T. LoFrese, dated November 16,=
2005,
Re: Conditions at the Track, =
Use
Field (attached).
&=
nbsp; Mr.
Porter: In the letter Mark
states that the field project is substantially complete and the 1 year warr=
anty
started in July 05. The repai=
rs to
the grassed areas were punch list items in the north zone which is attached,
and a sketch was attached to address where the issues are and it appears th=
at
by putting loam and seeding it that it will build the area up so the draina=
ge
is done properly. Also Item #=
4,
(inaudible) can be used for games no affect on the warranty. So I think at this stage, because =
there
was a request from the Board to use the field for the Thanksgiving Day Game=
, it
would appear that the only thing left (inaudible) north end of the track, t=
he
north end of the field to resolve the drainage issue that we tonight should
turn it over to the Board of Ed for their use. I don't see any reason why they
shouldn't be able to use the field for the Thanksgiving Game.
&=
nbsp; Mr.
Ceniccola: Is that too la=
te?
SPECIAL MEETING
NOVEMBER 21, 2005
PAGE 4
Mr.
LoFrese: We're going to be tight but our
maintenance guys will be able to get the field marked. When they built the field they put=
in
metal locators (inaudible) so we can (inaudible) very easily. And then we have to get the port-o=
-johns
and the other equipment, but we'll be able to do it.
&=
nbsp; Mr.
Porter: The second issue =
where
we talked about putting an extra fence on that wall for safety, that's been
done. The signage, my underst=
anding,
was completed and the fence work . . . .
&=
nbsp; Mr.
LoFrese: I walked the tra=
ck
today, the fence work is completed.
&=
nbsp; Mr.
Porter: So that should be=
the
end of our involvement in the track, other than to make sure (inaudible).
Mr.
LoFrese: That and the final payment applica=
tion.
Mr.
Porter: The final payment application woul=
d be
next month's meeting. Payment of invoice from Grasshopper for the fencing.
&=
nbsp; Mr.
Kuegler: Do you want me t=
o put
that in the form of a motion?
&=
nbsp; Mr.
Porter: I think that woul=
d be
appropriate.
&=
nbsp; MOTION: (Mr.
Kuegler, sec. Mr. Ceniccola) to turn the field over to the Board of Educati=
on
from the Public Buildings Committee.
&=
nbsp; Discussion: Mr.
Orsini: Does this mean th=
at the
warranty is over?
&=
nbsp; &nbs=
p; &=
nbsp; Mr.
Porter: No, the warranty =
runs
from July of 05 to July of 06.
&=
nbsp; &nbs=
p; &=
nbsp; Mr.
Orsini: Once we take over=
the
field that means the warranty is over?
&=
nbsp; &nbs=
p; &=
nbsp; Mr.
Porter: No, not according=
to
what Mark is telling us here. In
his letter (inaudible) regular playing field cannot be used for games this =
has
no effect on the warranty. The
track and field is warranted for the year.
=
&nb=
sp; Mr.
Orsini: As far as the grass is concerned, =
the
warranty is over. Once you st=
art
playing on the field, that doesn't mean, we're going to call the contractor=
and
have him come back and reseed it for some reason.
SPECIAL MEETING
NOVEMBER 21, 2005
PAGE 5
=
&nb=
sp; Mr.
Porter: No, because the field was inspecte=
d by
Harry Ward, the Parks Directors, Item 6B2, in the packet on Wednesday Octob=
er
19th he reviewed the grass.
&=
nbsp; &nbs=
p; &=
nbsp; Mr.
LoFrese: Also in June or =
July
when the field was inspected, it had a sheet what the specifications in the=
bid
were, which was a 50% standing grass, after that point the Board of Ed assu=
med
the responsibility for maintaining the field and we started doing mowings,
fertilizing, and aerate it so since that point in time we have actually tak=
en
over the maintenance. Prior to that Roming was coming out and mowing and overseedin=
g.
&=
nbsp; &nbs=
p; &=
nbsp; Mr.
Orsini: So the only probl=
em
that we have on that field is that northern part, past the field goals, that has to be regraded and reseed it?
=
&nb=
sp; Mr.
Porter: (Inaudible.)
=
&nb=
sp; Mr.
Ceniccola: So the warranty is in place, other=
than
the normal wear and tear, basically?
Yea.
&=
nbsp; MOTION
PASSED UNANIMOUSLY
7. =
; Discussion
and Vote on Signs Source, LLC, Invoice #05-707, dated November 9,2005, in the amount of $515.00 (attached).
&=
nbsp; Mr.
LoFrese: These are 2 sign=
s, one
is the "Protect Your Investment" sign, the
other was a sign that specified what lanes were closed for walkers, what la=
nes
were to be used for running and what lanes were to be used for walking. Both
signs have been received and are posted at the track right now.
&=
nbsp; Mr.
Porter: The only sign tha=
t's
left to do is the one required by the State of
&=
nbsp; Mr.
LoFrese: Correct. Based on part of the grant require=
d that
we specify that we put a permanent sign up that specifies that it was funde=
d in
part by a State Grant.
&=
nbsp; Mr.
Porter: And that will be =
coming
to us?
&=
nbsp; Mr.
LoFrese: (Inaudible) for =
the
December meeting.
SPECIAL MEETING
NOVEMBER 21, 2005
PAGE 6
&=
nbsp; MOTION: (Mr.
Orsini, sec. Mr. Dzioba) to approve payment to Signs Source, LLC, Invoice
#05-707, dated November 9, 2005, in the amount of $515.00.
&= nbsp; Discussion: None<= o:p>
&=
nbsp; MOTION
PASSED UNANIMOUSLY
&=
nbsp; C.
= 1.&n= bsp; = ; Status Report by Kaestle Boos Associates.
&nb= sp; = M= r. Malik: We're working with= O & G on the (inaudible) our focus has been to wait for the referendum vo= te comes out. (Inaudible) go ove= r the items (inaudible). She update= d, provided some dollar values and what we have to do is take the recommendati= on to the Building Committee on some of these items where (inaudible). Where the dolla= rs have not been defined (inaudible). There are a couple that we don't feel are relevant in terms of the credit that's being offered or (inaudible). Unless the contractor changes their position regarding the (inaudible). So we're = going to go through the items and (inaudible).
= ; &n= bsp; 2. = Status Report by O & G Industries
&nb= sp; = <= /b>None
= ; &n= bsp; 3. = Correspondence from O & G Industries to Kaestle Boos Associates, dated October 20, 200= 5, Re: Energy Efficiency Services (attached).
= ; &n= bsp; = ; Mr. Malik: I've got a new proposal from CL&= ;P in the mail today, and I'll forward that to you for the next meeting.
= ; &n= bsp; 4. = Correspondence from O & G Industries to T. LoFrese, dated O= ctober 27, 2005, Re: Printing Costs = from Joseph Merritt and Co. (attached).
&nb= sp; = M= r. Porter: Item #5 goes alon= g with that.
= ; &n= bsp; 5. = Discussion and Vote on Joseph Merritt & Company, Invoice #60376460, dated August 3= 0, 2005, in the amount of $6,788.11 (attached).
= ; &n= bsp; = ; Mr. Porter: It's my understanding that it's ok= ay to pay from O & G and the bill was corrected. There was a question at one point = on the cost of the printing charges, the contract amount.
SPECIAL MEETING
NOVEMBER 21, 2005
PAGE 7
= ; &n= bsp; = ; Mr. LoFrese: Right, I think this is the differe= ntial between the two. I know Lorel= had worked this out, I'm not sure of the details. (Inaudible) who received it and th= en the balance will come to the Town, I believe.
= ; &n= bsp; = ; Mr. Porter: On the back of the invoice you'll = see the response from Merritt to O & G Industries on the cost of the bid documents (inaudible).
= ; &n= bsp; = ; Mr. Ceniccola: So in essence this is the differen= ce between the two, the difference between what was billed to the subs and the actual (inaudible). The actua= l bill was some number higher than this, but I don't know what that is.
= ; &n= bsp; = ; Mr. LoFrese: It was $150 each for the subcontractors. If you see on= the front page, 102 sets to the subcontract at $150 = each equals $15,300 which has already been received by Merritt.
= ; &n= bsp; = ; Mr. Ceniccola: So the differe= nce between $20,933.46 and $15,300?
&nb= sp; = M= r. LoFrese: Plus the additio= nal shipping, wrapping, and all those other incidental charges.
&nb= sp; = M= r. Porter: But no sales tax.=
= ; &n= bsp; = ; Mr. LoFrese: Correct.
= ; &n= bsp; = ; Mr. Porter: Cause that was an= issue with them initially.
= ; &n= bsp; = ; MOTION: (Mr. = Ceniccola, sec. Mr. Kuegler) to Approve Payment of Joseph Merritt & Company, Invoi= ce #60376460, dated August 30, 2005, in the amount of $6,788.11.
= ; &n= bsp; = ; Discussion: None<= /p>
= ; MOTION PASSED UNANIMOUSLY
= ; &n= bsp; 6. = Discussion and Vote on R.D. Palmer Plumbing & Heating, Invoice #19556, dated Octob= er 14, 2005, in the amount of $2,499.82 (attached).
= ; &n= bsp; = ; Mr. Porter: Todd, this was for work?
SPECIAL MEETING
NOVEMBER 21, 2005
PAGE 8
= ; &n= bsp; = ; Mr. LoFrese: When the asbestos work was done ov= er the Summer, where the addition on the building was going, we had to close down = the entire home economics wing, one class, the cooking class at Swift was going= to be offered this year and woodworking was not being offered so we needed to = do some renovations to allow some things and stoves to be installed in the woodworking room and this is the associated cost for doing that.
= ; &n= bsp; = ; MOTION: (Mr. = Kuegler, sec. Mr. Chipko) to approve payment to R.D. Palmer Plumbing & Heating, Invoice #19556, dated October 14, 2005, in the amount of $2,499.82.
= ; &n= bsp; = ; Discussion: None<= /p>
= ; MOTION PASSED UNANIMOUSLY
= ; &n= bsp; 7. = Correspondence from T. LoFrese to R. Porter, dated November 8, 2005, Re: Insurance at Swift, Hartford Insur= ance Company Account #3111405317 (attached)
= ; &n= bsp; = ; Mr. Porter: That was $39,930,= payment due is $19,980 and Meredith, it's my understanding that (inaudible).
= ; &n= bsp; = ; Ms. Robson: That's correct.
&nb= sp; = M= r. Porter: But the amount th= ey're looking for is $19,980.
= ; &n= bsp; = ; MOTION: (Mr. Chipko, sec. Mr. Dzioba) to approve payment to the Hartford Insurance Compa= ny Account #3111405317, in the amount of $19,980.00.
= ; &n= bsp; = ; Discussion: None<= /p>
= ; &n= bsp; = ; MOTION PASSED UNANIMOUSLY
= ; &n= bsp; 8. = Correspondence from O & G industries to R. Porter, dated No= vember 8, 2005, Re: Revised Project Schedule (attached).
= ; &n= bsp; = ; None
SPECIAL MEETING
NOVEMBER 21, 2005
PAGE 9
= ; &n= bsp; 9. = Correspondence from O & G to R. Porter, dated October 20, 2005, Re: List of Value Engineering Items (70 items, totaling $1,073,266) (attached) NOTE;&nb= sp; DISCUSSION AND VOTE IS REQUIRED ON THIS MATERIAL - K.B.A. AND O &= ; G WILL COMMENT. PLEASE REVIEW P= RIOR TO MEETING.
MR.
MALIK'S PRESENTATION WAS MOSTLY INAUDIBLE
= ; &n= bsp; = ; Mr. Porter: That's in conjunction with the val= ue engineering with, I'll turn it over to Mr. Malik= now.
= ; &n= bsp; = ; Mr. Malik: So we've gone through the value engineering process and reviewed it with Mr. LoFrese in terms of the dollars and cents but we'd like to go through the various items that we're recommen= ding. Now we had a proposal that was not= 100% complete (inaudible). So as w= e get the values of those we can plug them in.&n= bsp; In the overall calculation for the bonding and t= he money being appropriated. We knew there would be plusses and minuses for items such as the ones that we = may not want to accept (inaudible). The value that you have at this point is $1,073,000. As is turning out there are items = that we feel you should not accept unless there is some better credit given by t= he contractors in (inaudible) have no choice but I don't believe we're there at this point (inaudible). If yo= u'd like we can just go through the list and identify the ones that we feel are acceptable, based on our discussion with O & G and Todd and that we rec= ommend to the committee and if there are questions on those items then we can definitely discuss them as we go through it. Is that the way you want to procee= d?
= ; &n= bsp; = ; Mr. Ceniccola: When do you expect to get the = rest of the numbers?
= ; &n= bsp; = ; Mr. Malik: (Inaudible.) We obviously can't sign an agreeme= nt with some of these contractors if we don't have a number, and so that is an incentive to (inaudible). We = also want to revisit some contractors, for instance the flooring contractor, with the business of changing the entire (inaudible) what we want to do is revis= it the fact that we may want to rebid it cause it's not something that we need immediately, it won't come into the job floor for many, many months (inaudi= ble) so if we're able to get more favorable number, cause we only had one bidder (inaudible) see what we can negotiate with the contractor. So far the credits that we receive= d from that particular contractor have been very, very minimal and so that's somet= hing that is ongoing and hopefully O & G will be pushing this so that (inaud= ible).
&nb= sp; = M= r. Porter: There have been telephone conversations both from myself and from Kaestle Boos to O & G= for these numbers. It's been sinc= e October when we requested them.
SPECIAL MEETING
NOVEMBER 21, 2005
PAGE 10
=
; &n=
bsp; =
; Mr.
Malik: We've been saying =
you've
got to get moving on this. The
schedule letter was put together (inaudible) job superintendent to really
scrutinize it and they came back with some valid points, especially regardi=
ng
the (inaudible) abatement phase began to impact some of the other phases.
= ; &n= bsp; &= nbsp; To start with the bid package B, Item #1 through #8. These are in the (inaudible) overa= ll when you look at them I think there was a question on the first item, wheth= er we were replacing the bituminous surface (inaudible) just the way it's writ= ten into the (inaudible) extruded concrete curb in this particular detail, so i= t's not the bituminous curb itself. (Inaudible) something that we'd like but certainly is not an absolute requirement when considering an addition (inaudible) vast improvement than being without (inaudible) there. We're not dealing with a high level competition field so we feel (in= audible).
= ; &n= bsp; = ; Mr. Porter: But this was never intended to be = in the project to being with?
= ; &n= bsp; = ; Mr. Malik: Well there's 2 (inaudible) this is more of a practice field than what we had in the specs, this gets closer to a competition level, actually a competition level would= be about an 18 inch (inaudible). Our landscape department thought (inaudible) practice field so it was never intended to b= e of this caliber. The revisions to the concrete from concrete paver and this is value engineering (inaudible). Acceptable surface to have which would be in favor of the cha= nge (inaudible). A couple = of items that we reviewed with the town Engineer the RV and Heat and change in= the vortechnics units (inaudible). Item #6 we changed the format (inaudible). Now this is only (inaudible).
&nb= sp; = M= r. Porter: That issue I have= a no after it only because of the main roofs.&n= bsp; It's just going to wear out soon.
= ; &n= bsp; = ; Mr. Malik: It would, however, the level of tr= affic that you're going to incur on that pavement will be a minor (inaudible) ver= sus (inaudible).
= ; &n= bsp; = ; Mr. Orsini: You have 2 layers of pavement?
SPECIAL MEETING
NOVEMBER 21, 2005
PAGE 11
= ; &n= bsp; = ; Mr. Malik: Yes.
= ; &n= bsp; = ; Mr. Orsini: And you'll have a premix, inch and a half?
&nb= sp; = M= r. Malik: Yes. (Inaudible.) Again these are items that (inaudi= ble) we don't want to make any changes (inaudible). So that's 1 thorough 8. 9 we're not making a recommendatio= n on that (inaudible) value (inaudible). 10 again, actually (inaudible) 10 through 12 min= or changes. (Inaudible) Clarence Welty you think there's going to be any significant change in (inaudible).
= ; &n= bsp; = ; Mr. Porter: 200 man hours, labor laws. But it still gives us a 30,000 cre= dit.
= ; &n= bsp; = ; Mr. Malik: (Inaudible.)
&nb= sp; = M= r. Porter: This revision you= 're filing, it's going to be the interior of the building?
= ; &n= bsp; = ; Mr. Malik: Yes in the courtyard, so the only p= lace you'll be able to see it is from within the classroom looking out into the court yard (inaudible). You r= eally won't be able to see the difference.
= ; &n= bsp; = ; Mr. Kuegler: You could always= put a trellis or something?
= ; &n= bsp; = ; Mr. Malik: Yes, but I donR= 17;t even think we need to do that. It's not like we're going to (inaudible).
= ; &n= bsp; = ; Mr. Porter: These are the int= erior walls, the interior of the building?
= ; &n= bsp; = ; Mr. Malik: Exterior walls (in= audible).
= ; &n= bsp; = ; Mr. Ceniccola: The exterior wall within the court= yard.
= ; &n= bsp; = ; Mr. Khericha: (Inaudible.)
= ; &n= bsp; = ; Mr. Porter: I understand. Is this a potential future mainten= ance item for water penetration?
= ; &n= bsp; = ; Mr. Malik: No. Again it's mainstreamed and ground phased as well. (Inaudible.)
= ; &n= bsp; = ; Mr. Kuegler: (Inaudible) wire= ?
SPECIAL MEETING
NOVEMBER 21, 2005
PAGE 12
&nb= sp; = M= r. Malik: I don't know if this is extruded wired, but that's one way of (inaudible).
= ; &= nbsp; = ; Mr. Kuegler: There's a front = and back to that though?
= ; &n= bsp; = ; Mr. Malik: There is . . . .
&nb= sp; = M= r. Kuegler: It does when it = comes out the mold (inaudible).
= ; &n= bsp; = ; Mr. Malik: Eliminate 4 inch concrete masonry = on stairway #1, that main stair going up, we had a (inaudible).
= ; &n= bsp; = ; Mr. Porter: Some of these are= very small amounts of money.
= ; &n= bsp; = ; Mr. Malik: Yes. That is part of the reason, becaus= e we think the numbers are really not worth (inaudible). So you said it doesn't amount to a= lot, but it means more to us in terms of (inaudible) so we're not considering it. 34 is one that we're real= ly not in favor of, but we allow them to make it a number for us but (Tape #1, Sid= e A ended - may have missed some.) 35 I would recommend (inaudible).<= /p>
= ; &n= bsp; = ; Mr. Porter: Areas are going t= o be posting it, Todd?
&nb= sp; = M= r. LoFrese: I don't think so= .
= ; &n= bsp; = ; Mr. Porter: (Inaudible.)
= ; &n= bsp; = ; Mr. Malik: (Inaudible.)
= ; &n= bsp; = ; Mr. Orsini: Why was this used= in the first place and why did you have so many vents in the first place?
= ; &n= bsp; = ; Mr. Malik: Because it's an issue of consistency. I prefer to see = all (inaudible).
&nb= sp; = M= r. Porter: Right, but all th= ese numbers that you're going to give us tonight, we don't have to make definit= ive answer tonight?
&nb= sp; = M= r. Malik: You don't.
SPECIAL MEETING
NOVEMBER 21, 2005
PAGE 13
&nb= sp; = M= r. Porter: All we're going t= o say is, assuming we go along with the recommendation, it's still a final review= and you'll have as far as maintenance, (inaudible). Do you feel any of these items are maintenance? We don't want to deduct something or take a savings if it's going to become a maintenance is= sue down the road. Maintenance do= esn't go anywhere.
&nb= sp; = M= r. LoFrese: When we went thr= ough initially we tried to take all of those things into consideration. There were some items that exactly= what you just said, the dollar savings wasn't worth deducting it.
= ; &n= bsp; = ; Mr. Malik: And when we get so= me of the other numbers, that gives us the final point of determining which of th= ese items, I think it would be a bad idea for you to identify items that you'd think a= re iffy, that you'd rather not do . . .
= ; &n= bsp; = ; Mr. Porter: What we're going to do.
= ; &n= bsp; = ; Mr. Malik: And the when we get the final numb= ers, we can make that determination and say okay we have $30,000 that we want to= put back into taking some of these items out, still maintaining our $1,000,000 savings (inaudible).
&nb= sp; = M= r. Porter: I understand, lik= e that $2920 (inaudible). Its just become a problem for us. Those are things that (inaudible).=
= ; &n= bsp; = ; Mr. Ceniccola: We reviewed th= is. I mean if you look at the large tic= ket items on the list, they amount of almost, roughly, I mean all these little = ones really don't amount to much a couple hundred thousand dollars if that.
= ; &n= bsp; = ; Mr. Malik: But we need that c= ouple hundred thousand dollars.
= ; &n= bsp; = ; Mr. Ceniccola: No, I understa= nd that, I'm not making light of that fact, but once we get these color, like = 9, there's a couple other ones, I mean you may be closer to that $1,000,000 ma= rk anyway.
&nb= sp; = M= r. Malik: Yes, that's why th= e 26 and 34 we didn't even go there, cause #1 it's not really a good credit to begin with, the numbers are small, and there are ot= hers in here that I agree (inaudible).
&nb= sp; = M= r. Kuegler: Yea, but Rusty, = when you get to Item #48, (inaudible) fire protection hose (inaudible) fire anyway. Are we going to save = $300 by finding this now versus . . . .
SPECIAL MEETING
NOVEMBER 21, 2005
PAGE 14
&nb= sp; = M= r. Malik: Actually what happ= ens here is the hose and the hose (inaudible) a lot = of times the fire department doesn't want it because what happens is they sit = in these cabinets for long periods of time and they evaporate, so they're rott= en and (inaudible).
= ; &n= bsp; = ; Mr. Porter: (Inaudible.)
&nb= sp; = M= r. LoFrese: I think (inaudib= le) is where we're going with this. = Offering a $31,000 credit for an entire boiler. Well a third boiler would be real = nice to have in terms of redundancy and efficiency and I'm not (inaudible) come = up with a bigger number than that for the boiler.
&nb= sp; = M= r. Porter: Yea, cause you're going to have to replaced them anyway.
&nb= sp; = M= r. Malik: The same is true f= or item 56 which at this moment I recommend because if you notice the value th= ere is (inaudible) so this (inaudible) is not the end all (inaudible).
= ; &n= bsp; = ; Mr. Porter: It's just a recommendation at this point to reach the $1,000,000 benchmark.
= ; &n= bsp; = ; Mr. Malik: Yes.
= ; &n= bsp; = ; Mr. Khericha: (Inaudible.)
= ; &n= bsp; = ; Mr. Malik: Item #9, let's say= it comes in at $50,000, then that's something that we really think would be worthwhile doing, so with that approach now we can say let's go (inaudible)= . So I know O & G wanted us to b= e, at this point they wanted (inaudible). I think the . . . .
= ; &n= bsp; = ; Mr. Porter: And this is what I said to Lorel, = we need the rest of these numbers.
= ; &n= bsp; = ; Mr. Khericha: (Inaudible.)
= ; &n= bsp; = ; Mr. Porter: When they presented this in Octobe= r is when I wasn't there, it wasn't complete, so they asked for more time to rev= iew it cause we weren't going to do it that night and second of all some comple= te numbers.
= ; &n= bsp; = ; Mr. Malik: (Inaudible.)
= ; &n= bsp; = ; Mr. Porter: These items that you're recommendi= ng, (inaudible)?
SPECIAL MEETING
NOVEMBER 21, 2005
PAGE 15
= ; &n= bsp; = ; Mr. Malik: Yes.
&nb= sp; = M= r. Porter: Would it be just = as helpful if they gave us the list, instead of going through each one of these tonight, unless somebody has a definite (inaudible). Cause i= t has to be fine tuned anyway when the rest of the numbers come in. I'm not trying to circumvent the (= inaudible).
= ; &n= bsp; = ; Mr. Ceniccola: No, I'm not tr= ying to either. At this point we're going through these and line item by line item, and at the end of the day w= e're going to basically throw them in the air and re-juggle them and have to do = them all over again. I'd rather se= e the numbers first to be quite honest with you.
&nb= sp; = M= r. Porter: Let me do this, let me get these out to you tomorrow. The items that= they're recommending for certain.
&nb= sp; = M= r. Orsini: Who is recommendi= ng?
= ; &n= bsp; = ; Mr. Porter: This is O & G's list but the recommendation has come back from Meredith. Is that acceptable?
= ; &n= bsp; = ; Mr. Ceniccola: I think that (inaudible).
= ; &n= bsp; = ; Mr. Porter: I just wish that = they had provided the numbers.
&nb= sp; = M= r. Malik: The numbers would = have helped. (= Inaudible.) Hopefully when the funding is in p= lace we'll have a little more leverage and then (inaudible).
= ; &n= bsp; = ; Mr. Chipko: Is it possible to= go out for another bid on the mechanical, Rusty, or is it too late?
&nb= sp; = M= r. Malik: You could, but you= would have a late start (inaudible).
=
; &n=
bsp; =
; Mr.
Chipko:
= ; &n= bsp; = ; Mr. Malik: (Inaudible.)
= ; &n= bsp; = ; Mr. Porter: Well nothing can be done talking (= inaudible).
= ; &n= bsp; = ; Mr. Malik: Right cause we don't know what the numbers are.
= ; &n= bsp; = ; Mr. Porter: All right, we'll = get these out to you.
SPECIAL MEETING
NOVEMBER 21, 2005
PAGE 16
&= nbsp; Mr. Porter: There was an article in the newspap= er last week some time about a discussion about Swift - there was a comment ma= de about barrels catching water, leaks in the roof, so I had Todd check and th= ere is none.
= ; Mr. Ceniccola: I saw that article. We get these reports= every so often about they're holding well, doing well; all of a sudden the whole = place is collapsing. Where did that= come from?
&= nbsp; Mr. LoFrese: No idea. One person to = mind that maybe (inaudible) before the roof to put that comment in there.= There's nothing even close to that= .
&= nbsp; Mr. Ceniccola: And then the electrical system= that completely collapsed. If you = read it it's (inaudible) failed.
= ; Mr. Porter: In case anybody e= lse saw that article. Okay, gentl= emen, thank you very much.
<=
/span>E. =
= ; &n= bsp; 1. = Correspondence from T. LoFrese to D. Petrucelli, dated October 20, 2005, Re: Leak in Polk Roof.
= ; &n= bsp; = ; Mr. Porter: This was the leak at Polk we talked about.
<=
/span>F. =
= ; &n= bsp; 1. = Discussion and Vote on H.B. Fishman, Contract Administration Proposal, dated May 25, 2= 005, for Field Observation at a weekly rate not to exceed $3,770, and for part t= ime observation for rubber membrane and shingle roof repairs at a rate not to exceed $754 for 8 hours, and attendance at weekly site visits and meetings, based on a 9 hour day, not to exceed $1,085 (attached).
= ; &n= bsp; = ; Mr. Ceniccola: This item #1, = I just want to strike from the Agenda cause it's not re= ally pertinent, cause item #2 is really what we need to be talking about.
= ; &n= bsp; 2. = Discussion and Vote on H.B. Fishman Correspondence to R. Porter, dated September 27, 2005, Re: Investigation/Design Fee and Proposed Contract Administration Fee, in the amount of $76,629 (att= ached).
= ; &n= bsp; = ; Mr. Porter: These are fees fo= r the first design, redesign and supervision for the project. That letter is dated September 27t= h, Item 6F2. There is an additio= nal part of it that really (inaudible). The construction bid price of $224,300 plus H.B. Fishman's design fee and estimated (inaudible) $76,629 brings the project cost to $300,929. The addition of alternates #3 and = #4 plus 10% (inaudible) brings it to $343,003 (inaudible) remaining budget bal= ance of 31. th= is is assuming we have $375 left in that account. So what we need to do tonight is .= . . . .
SPECIAL MEETING
NOVEMBER 21, 2005
PAGE 17
= ; &n= bsp; = ; Mr. Ceniccola: Do we have that number?
= ; = ; &= nbsp; Mr. Porter: Yes, we (inaudibl= e). We have to leave an allowance for mitigation. So that's a solid number from what I'm told.
= ; &n= bsp; = ; MOTION: (Mr. = Orsini, sec. Mr. Kuegler) to Approve H.B. Fishman's investigation/design and propos= ed contract administration fee in the amount of $76,629.
= ; &n= bsp; = ; Discussion: None<= /p>
= ; MOTION PASSED UNANIMOUSLY
= ; &n= bsp; 3. = Discussion and Vote on H.B. Fishman Correspondence to M. Robson, dated October 27, 2005 Re: Litigation Support, at a maximum amount of $5,000 for the present ti= me (attached).
= ; &n= bsp; = ; Mr. Porter: The Town Manager is asking us to a= pprove a maximum amount of $5,000for the present time for anticipation of litigati= on regarding John Trumbull.
= ; &n= bsp; = ; MOTION: (Mr. = Kuegler, sec. Mr. Chipko) to Approve Payment to H.B. Fishman for a fee not to exceed $5,000 for the present time regarding litigation support at John Trumbull.<= /p>
= ; &n= bsp; = ; Discussion: None<= /p>
= ; &n= bsp; = ; MOTION PASSED UNANINIOUSLY
= ; &n= bsp; 4. = Discussion and Vote on H.B. Fishman, Invoice #24801, dated October 7, 2005, in the amo= unt of $1,028.85 (attached).
= ; &n= bsp; = ; MOTION: (Mr. Kuegler, sec. Mr. Ceniccola) to Approve Payment to H.B. Fishman, Invoice #24801, dated October 7, 2005, in the amount of $1,028.85.
= ; &n= bsp; = ; Discussion: None<= /p>
= ; &n= bsp; = ; MOTION PASSED UNANINIOUSLY
= ; &n= bsp; 5. = FYI - SilkTown Contract for repairs to John Trumbull being processed.
= ; &n= bsp; = ; Mr. Porter: This should be issued shortly.
SPECIAL MEETING
NOVEMBER 21, 2005
PAGE 18
&= nbsp; G. Heminway Park School/Space Study Needs
= 1= . = FYI - Town Council has not scheduled any discussion on PBC Recommendation of Architect for the Project. No= date to my knowledge is known at this time.
= &nb= sp; Mr. Porter: On hold for present.
<= /span>H. Town Hall
&n= bsp; 1. = Status Report
= ; &n= bsp; = ; Mr. Porter: There is no report.
7.&nb=
sp; New
Business
&= nbsp; None
8.&nb=
sp; Financial
Reports - L. LaForme
&= nbsp; A. All Projects (attached)
= ; &n= bsp; Mr. Porter: Included in your packet, which is done every month.
9.&nb=
sp; For Your Information
&= nbsp; None
10.&n=
bsp; Executive
Session
=
; A.
= N= one
11.&n=
bsp; Adjournment
MOTION: (Mr. Orsini, sec. Mr. Ceniccola) to Adjourn the Special Meeting at 7:10 p.m.
Discussion: None
MOTION PASSED UNANIMOUSLY
SPECIAL MEETING
NOVEMBER 21, 2005
PAGE 19
Special Meeting Adjourned at 7:10 p.m.=
Respectfully submitted,
Robert Porter, Chairman
Watertown Public Buildings Committee
Approved: _____________________________= __
Lynn M. LaForme, Clerk