MINUTES

MINUTES<= /span>

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WATERTOWN PUB= LIC BUILDINGS COMMITTEE

SPECIAL MEETING<= /b>

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TOWN HALL ANNEX<= /b>

CONFERENCE ROOM<= /b>

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WEDNESDAY, DECEMBER 21, 2005, 5:00= P.M.

PRESENT:            =             &nb= sp;    Remo Ceniccola, Vice Chairman

&= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;         John Chipko

&= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;         Peter Dzioba

&= nbsp;           &nbs= p;            &= nbsp;           &nbs= p;         Anthony Fusco

        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p; Karl Kuegler, Secretary

= ;            &n= bsp;            = ;            &n= bsp;         John Orsini

Robert Porter, Chairman

ABSENT:            &= nbsp;           &nbs= p;      Brian Bellagamba

OTHERS PRESENT:            Larry Black, Fire Chief

        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p; David Hardt, Deputy Fire Chief

        &= nbsp;           &nbs= p;            &= nbsp;           &nbs= p; Robert Sullivan, Clerk of the Works Applicant

1.&nb= sp;        Convene Special Meeting - 5:00 P.M.

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Mr. Porter, Chairman, Called the Meeting to Order at 5:00 p.m.

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2.&nb= sp;        Roll Call

Mr. Porter, Chairman, executed the Roll Call.

3.         = Discussion with Robert Sullivan, Clerk of the Works Position, Fire Station Renovation Project (attached)

&nbs= p;           Mr. Porter: His resume was at= tached to the Agenda. I'll open it u= p for questions from the members to Bob.

&= nbsp;          Mr. Orsini: Bob, it's your own business that you have?

&= nbsp;          Mr. Sullivan: Yes.

= WATERTOWN PUBLIC BUILDINGS COMMITTEE

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PAGE 2

&nbs= p;           Mr. Orsini: I looked at this,= I'm a little confused, well not confused. What is the (inaudible)?

&= nbsp;          Mr. Sullivan: (Inaudible) of engineers.

&nbs= p;           Mr. Orsini: What does that mean? Str= uctural or general?

&= nbsp;          Mr. Sullivan: Civil engineering. I went to my 50th college reunion = and among other things they read off some statistics and one of them was that a= ll of us attending had better pay attention because it said that the average l= ife span of the American male back in 1955 was 59 years, so they said we're alr= eady on borrowed time for 13 years so behave yourself.

&nbs= p;           Mr. Ceniccola: What are you currently doing?

&= nbsp;          Mr. Sullivan: I'm finishing up some (inaudible) o= n the church in Old Lyme and today I went back to the school to finish up a coupl= e of punch list items. One of them= today was the cap on the chimney. T= he old chimney (inaudible) I've been on that for a year and a half.

&nbs= p;           Mr. Kuegler: It's nice to see= that your years are consistent. (Inaudible) less than 2 years and he (inaudible) check on it (inaudi= ble).

&= nbsp;          Mr. Sullivan: So there's no g= aps? I don't think there are any gaps.<= /p>

&nbs= p;           Mr. Chipko: The (inaudible) w= as coming from the church?

&= nbsp;          Mr. Sullivan: Yea, because I'm just finishing up = some odds and ends.

&nbs= p;           Mr. Porter: Well the church p= roject (inaudible) before the school project was done.

&= nbsp;          Mr. Sullivan: Yes, and Freddie is going to have to write a deduct change order for the school project. The church is done, there are a fe= w open items, but they're mostly things that need to be taken care of by the contractor under the warranty so I don't really need to be involved in that= . I will be involved in it only becau= se (inaudible) is a long time friend of mine but it won't take your time.

&nbs= p;           Mr. Kuegler: How many hours d= o we have down (inaudible)?

&nbs= p;           Mr. Porter: This is an issue = that John brought up last week and I mentioned it to Meredith (inaudible) to the job. We didn't have a problem= with that.

&= nbsp;          Mr. Orsini: I think it's important that he stays there.

= WATERTOWN PUBLIC BUILDINGS COMMITTEE

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PAGE 3

&nbs= p;           Mr. Porter: I do too and thos= e were the facts that were brought to Meredith.&n= bsp; There's (inaudible) dollars in the project for the (inaudible) and i= t's a 14 month completion project that we should be okay. If not, how the hours are allocate= d is up to K.B.A. to make a recommendation to us as to what they think is needed. If you need more hour= s, it's there.

&= nbsp;          Mr. Kuegler: And you're (inaudible) Bob?

&= nbsp;          Mr. Sullivan: Yea. The only thing I would say is because it's a long drive, I don't want to come for 2 hours.

&nbs= p;           Mr. Porter: No, that's unders= tandable.

&= nbsp;          Mr. Sullivan: I need to get a 4 hour minimum if I= have to come here for something.

&nbs= p;           Mr. Kuegler: It's at least 1 = hour up and 1 hour back if everything is good, and (inaudible) 50% of your time = on the road, on your own, to come here to work and try to get almost a day's w= ork in.

&= nbsp;          Mr. Orsini: (Inaudible) to have him be on full time.

&nbs= p;           Mr. Porter: I don't think in = the, there's going to be times when he'll be here full time and there will be ti= mes when he won't be here full time.

&= nbsp;          Mr. Chipko: I think in the beginning you don= 217;t need him here full time other than to learn the job but if all they're doin= g is underpinning, that's not a fast moving construction. As they get into doing working out things inside the building, then you'll have to be here to keep an eye on things.

&= nbsp;          Mr. Sullivan: Sure, when the major construction is going on I would think you would want somebody there full time.

&nbs= p;           Mr. Kuegler: Now as far as fa= miliarizing yourself with the specs and the drawings . . . .

&= nbsp;          Mr. Sullivan: I have that done already.

&nbs= p;           Mr. Kuegler: We’re just looking at to keep up on it, there are hours spent reviewing them. Is this going to, in all honesty, = say you take a day in your own office and you're doing specs and prints and fam= iliarizing yourself, I think you should be compensated, there should be some way of accountability as far as that goes. I don't think that you should have to run up here to sit and review = the drawings and then go home.

= WATERTOWN PUBLIC BUILDINGS COMMITTEE

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&= nbsp;          Mr. Sullivan: No, but there probably will be a co= uple of days at least when I would want to come up here and take a look, walk ov= er the site, look in the building to see what's there and to get caught up as = the contractor is so that I'm not behind the curve (inaudible). And I will do some on my own. I need to work through the specs a= nd I'm pretty familiar with K.B.A.'s specs and I need to study the drawings and th= ere will be time during the construction, the early construction to have time to study the drawings and catch up on details so I think you have to spend full time on it from now until the end of the job. I think that some time would be beneficial between now and the start of construction but we can talk about = that and work it out any way you want. I have to come up here, I'll do it. I'm not sure when Gar San will set up trailers, I need to look at th= at spec, ordinarily (inaudible) if the spec covers it (inaudible). Okay. I'll do that, maybe there is some = space where we can find to spread out and look at the plans. Fine.

&nbs= p;           Mr. Porter: (Inaudible.)

&= nbsp;          Inaudible Voice and Statement.

&= nbsp;          Mr. Fusco: When you hire a Clerk of the Works = and say for some reason or another he is sick, who do we get to not replace him, but as a fill in in the time that he's sick or how does that work?

&= nbsp;          Mr. Sullivan: I do have somebody who could fill i= n for short times that would do an adequate job.

&nbs= p;           Mr. Chipko: Bob, you would al= so be monitoring the testing lab, so that we don't get overcharged?

&= nbsp;          Mr. Sullivan: Yes.

&nbs= p;           Mr. Orsini: You will be makin= g out a report on a daily basis?

&= nbsp;          Mr. Sullivan: Yes. I'll make a daily report.

&nbs= p;           Mr. Orsini: Whether you're he= re or not?

&= nbsp;          Mr. Sullivan: I can do that. Not a problem.

&nbs= p;           Mr. Orsini: I think that woul= d be wise.

&= nbsp;          Mr. Kuegler: See a lot of times (inaudible) big letters on top, so many men here doing whatever . . . .

= WATERTOWN PUBLIC BUILDINGS COMMITTEE

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&nbs= p;           Mr. Porter: Like a daily log.=

&= nbsp;          Mr. Sullivan: The reason I brought up the contrac= tor's daily report is that provides a lot of information and if he starts reporti= ng in that format from the beginning there is not a lot of sense in me doing duplication of what he does. = For instance he'll tell you how many men are on the job, full detail of what they're doing (inaudible) but not, I will sample heads at various times jus= t to make sure he's reporting properly, but I would write reports that have comm= ents that are important to this Committee and to the Fire Department to make sure that the things that he's reporting are correct and complete and supplement them with any special events that happen on the day and what impact they ha= ve on the project.

&nbs= p;           Mr. Chipko: I would think for instance if you've got the testing lab out there and they're testing the so= il, the contractor is not going to put in his report that it passed, or didn't pass, but you would (inaudible) so you need to get that to us.

&= nbsp;          Mr. Sullivan: Right. And INTL (inau= dible).

&nbs= p;           Mr. Orsini: Or any incidental= s that may happen in between there or whatever (inaudible) perhaps you weren't the= re, you'd want a report on what really happened during that period of absence.<= /p>

&= nbsp;          Mr. Sullivan: Yes. How about maintain a log book and that way there there's a sequential order of the daily events.

&nbs= p;           Mr. Ceniccola: It would be a = chronological order of the daily events and you would supplement that with his contractor= 's information as well as his comments (inaudible).

&= nbsp;          Mr. Kuegler: (Inaudible) comments (inaudible) an= d he adds his notes to it, so you don't have two separate sets.

&nbs= p;           Mr. Porter: Two separate sets= of documents, correct.

&= nbsp;          Mr. Ceniccola: If the contractor provides us with = the details (inaudible) then he should just be able to summarize and confirm th= at it's factual.

&= nbsp;          Mr. Sullivan: And that's why I pointed that out.<= span style=3D'mso-spacerun:yes'> I want him to look at that report = and maybe we can get him to give us a sample of what he proposes to give us.

&nbs= p;           Mr. Chipko: Something like th= at because the Committee ought to be happy with (inaudible) as opposed to (ina= udible).

&= nbsp;          Many people talking at once (inaudible).

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PAGE 6

&nbs= p;           Mr. Porter: (Inaudible) softw= are and he said today that he could accomplish that.

&= nbsp;          Mr. Sullivan: I think he probably can.

&= nbsp;          Mr. Ceniccola: There should be (inaudible) should = be able to pick it up. October 1= 2th, this is what happened on that day, here is the information that we have.

&= nbsp;          Mr. Sullivan: That information should be in there= and we will, but we'll also, we like to keep it so that we don't need to have t= hose for any legal purposes.

&nbs= p;           Mr. Chipko: That would be gre= at.

&= nbsp;          Mr. Orsini: We don't want that.

&= nbsp;          Mr. Sullivan: We strive for perfection all the ti= me but . . . .

&nbs= p;           Mr. Chipko: The other thing t= oo, and this doesn't have anything to do with Bob, but we ought to ask INTL for samples of their testing reports so we as a Committee are happy with the way they present it, for soils and concrete and things of that nature, cause if= we don’t like the way it's presented cause sometimes committees have labs revamp their whole report to provide the information they're looking for.

&= nbsp;          Mr. Sullivan: (Inaudible) ahead of time.

&nbs= p;           Mr. Chipko: We've got plenty = of time to get this . . . .

&= nbsp;          Mr. Sullivan: Good idea.

&nbs= p;           Mr. Orsini: And you're going = to ask the contractor (inaudible) how he's going to (inaudible).

&= nbsp;          Mr. Sullivan: No, (inaudible) tell him how he's g= oing to report.

&nbs= p;           Mr. Chipko: That's a good ide= a.

&= nbsp;          Mr. Sullivan: That's why I pointed it out, I want= them to read it cause there's a lot of information th= at I've asked him to provide on the daily report, he'll be writing Gone With T= he Wind. But he should read it a= nd submit us a sample.

&nbs= p;           Mr. Orsini: Did we discuss the salary?

&nbs= p;           Mr. Porter: That's across the hall's decision.

= WATERTOWN PUBLIC BUILDINGS COMMITTEE

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PAGE 7

&= nbsp;          Mr. Sullivan: Nobody has discussed that yet.

&nbs= p;           Mr. Porter: Well the compensa= tion comes out of Meredith's office.

4.         = Discussion and Vote Recommending Person for Clerk of the Works Position, Fire Station Renovation Project

            MOTION:       (Mr. Kuegler, sec. Mr. Fusco) to recommend to hire Ro= bert Sullivan for the Clerk of the Works Fire Station Renovation Project and the financial end and hours will be handled between the Town and Mr. Sullivan.<= /p>

            Discussion:       None<= /p>

            MOTION PASSED UNANIMOUSLY

5.         = Discussion and Vote on Grasshopper Lawns, Inc., Invoice #110671, dated November 18, 20= 05, in the amount of $14,714.00 (attached).

        &= nbsp;   Mr. Porter: That's for the fe= nce work that's been done at the track. That finishes out that project.

        &= nbsp;   Mr. Orsini: Didn't we pay him= ?

        &= nbsp;   Mr. Porter: This is for the e= xtra work.

        &= nbsp;   Mr. Orsini: Yea, (inaudible).=

        &= nbsp;   Mr. Porter: No, apparently it= was on last month's Agenda but I skipped over it and didn't even see it. This was a bid item.

            MOTION:       (Mr. Ceniccola, sec. Mr. Chipko) to approve payment to Grasshopper Lawns, Invoic= e #110671, dated November 18, 2005 in the amount of $14,714.00.

            Discussion:       None<= /p>

            MOTION PASSED UNANIMOUSLY